1*b1cdbd2cSJim Jagielski<?xml version="1.0" encoding="UTF-8"?> 2*b1cdbd2cSJim Jagielski 3*b1cdbd2cSJim Jagielski<helpdocument version="1.0"> 4*b1cdbd2cSJim Jagielski 5*b1cdbd2cSJim Jagielski<!--*********************************************************** 6*b1cdbd2cSJim Jagielski * 7*b1cdbd2cSJim Jagielski * Licensed to the Apache Software Foundation (ASF) under one 8*b1cdbd2cSJim Jagielski * or more contributor license agreements. See the NOTICE file 9*b1cdbd2cSJim Jagielski * distributed with this work for additional information 10*b1cdbd2cSJim Jagielski * regarding copyright ownership. The ASF licenses this file 11*b1cdbd2cSJim Jagielski * to you under the Apache License, Version 2.0 (the 12*b1cdbd2cSJim Jagielski * "License"); you may not use this file except in compliance 13*b1cdbd2cSJim Jagielski * with the License. You may obtain a copy of the License at 14*b1cdbd2cSJim Jagielski * 15*b1cdbd2cSJim Jagielski * http://www.apache.org/licenses/LICENSE-2.0 16*b1cdbd2cSJim Jagielski * 17*b1cdbd2cSJim Jagielski * Unless required by applicable law or agreed to in writing, 18*b1cdbd2cSJim Jagielski * software distributed under the License is distributed on an 19*b1cdbd2cSJim Jagielski * "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY 20*b1cdbd2cSJim Jagielski * KIND, either express or implied. See the License for the 21*b1cdbd2cSJim Jagielski * specific language governing permissions and limitations 22*b1cdbd2cSJim Jagielski * under the License. 23*b1cdbd2cSJim Jagielski * 24*b1cdbd2cSJim Jagielski ***********************************************************--> 25*b1cdbd2cSJim Jagielski 26*b1cdbd2cSJim Jagielski 27*b1cdbd2cSJim Jagielski 28*b1cdbd2cSJim Jagielski 29*b1cdbd2cSJim Jagielski<meta> 30*b1cdbd2cSJim Jagielski<topic id="textscalcguideformat_tablexml" indexer="include" status="PUBLISH"> 31*b1cdbd2cSJim Jagielski<title id="tit" xml-lang="en-US">Formatting Spreadsheets</title> 32*b1cdbd2cSJim Jagielski<filename>/text/scalc/guide/format_table.xhp</filename> 33*b1cdbd2cSJim Jagielski</topic> 34*b1cdbd2cSJim Jagielski</meta> 35*b1cdbd2cSJim Jagielski<body> 36*b1cdbd2cSJim Jagielski<bookmark xml-lang="en-US" branch="index" id="bm_id3154125"><bookmark_value>text in cells; formatting</bookmark_value> 37*b1cdbd2cSJim Jagielski<bookmark_value>spreadsheets;formatting</bookmark_value> 38*b1cdbd2cSJim Jagielski<bookmark_value>backgrounds;cells and pages</bookmark_value> 39*b1cdbd2cSJim Jagielski<bookmark_value>borders;cells and pages</bookmark_value> 40*b1cdbd2cSJim Jagielski<bookmark_value>formatting;spreadsheets</bookmark_value> 41*b1cdbd2cSJim Jagielski<bookmark_value>numbers; formatting options for selected cells</bookmark_value> 42*b1cdbd2cSJim Jagielski<bookmark_value>cells; number formats</bookmark_value> 43*b1cdbd2cSJim Jagielski<bookmark_value>currencies;formats</bookmark_value> 44*b1cdbd2cSJim Jagielski</bookmark><comment>mw transferred 2 entries from shared/01/05020300.xhp and added 2 new entries</comment><comment>mw deleted "defaults;"</comment> 45*b1cdbd2cSJim Jagielski<paragraph role="heading" id="hd_id3154125" xml-lang="en-US" level="1" l10n="U" oldref="6"><variable id="format_table"><link href="text/scalc/guide/format_table.xhp" name="Designing Spreadsheets">Formatting Spreadsheets</link> 46*b1cdbd2cSJim Jagielski</variable></paragraph> 47*b1cdbd2cSJim Jagielski<paragraph role="heading" id="hd_id3153912" xml-lang="en-US" level="2" l10n="U" oldref="13">Formatting Text in a Spreadsheet </paragraph> 48*b1cdbd2cSJim Jagielski<list type="ordered"> 49*b1cdbd2cSJim Jagielski<listitem> 50*b1cdbd2cSJim Jagielski<paragraph role="listitem" id="par_id3144772" xml-lang="en-US" l10n="U" oldref="14">Select the text you want to format.</paragraph> 51*b1cdbd2cSJim Jagielski</listitem> 52*b1cdbd2cSJim Jagielski<listitem> 53*b1cdbd2cSJim Jagielski<paragraph role="listitem" id="par_id3155268" xml-lang="en-US" l10n="CHG" oldref="15">Choose the desired text attributes from the <emph>Formatting </emph>Bar. You can also choose <emph>Format - Cells</emph>. The <emph>Format Cells</emph> dialog will appear in which you can choose various text attributes on the <emph>Font</emph> tab page.</paragraph> 54*b1cdbd2cSJim Jagielski</listitem> 55*b1cdbd2cSJim Jagielski</list> 56*b1cdbd2cSJim Jagielski<paragraph role="heading" id="hd_id3149899" xml-lang="en-US" level="2" l10n="U" oldref="16">Formatting Numbers in a Spreadsheet</paragraph> 57*b1cdbd2cSJim Jagielski<list type="ordered"> 58*b1cdbd2cSJim Jagielski<listitem> 59*b1cdbd2cSJim Jagielski<paragraph role="listitem" id="par_id3159226" xml-lang="en-US" l10n="U" oldref="17">Select the cells containing the numbers you want to format.</paragraph> 60*b1cdbd2cSJim Jagielski</listitem> 61*b1cdbd2cSJim Jagielski<listitem> 62*b1cdbd2cSJim Jagielski<paragraph role="listitem" id="par_id3150046" xml-lang="en-US" l10n="CHG" oldref="18">To format numbers in the default currency format or as percentages, use the icons on the <emph>Formatting </emph>Bar. For other formats, choose <emph>Format - Cells</emph>. You can choose from the preset formats or define your own on the <emph>Numbers</emph> tab page.</paragraph> 63*b1cdbd2cSJim Jagielski</listitem> 64*b1cdbd2cSJim Jagielski</list> 65*b1cdbd2cSJim Jagielski<paragraph role="heading" id="hd_id3153483" xml-lang="en-US" level="2" l10n="U" oldref="19">Formatting Borders and Backgrounds for Cells and Pages</paragraph> 66*b1cdbd2cSJim Jagielski<list type="ordered"> 67*b1cdbd2cSJim Jagielski<listitem> 68*b1cdbd2cSJim Jagielski<paragraph role="listitem" id="par_id3154733" xml-lang="en-US" l10n="U" oldref="20">You can assign a format to any group of cells by first selecting the cells (for multiple selection, hold down the <switchinline select="sys"><caseinline select="MAC">Command </caseinline><defaultinline>Ctrl </defaultinline></switchinline>key when clicking), and then activating the <emph>Format Cells</emph> dialog in <item type="menuitem">Format - Cell</item>. In this dialog, you can select attributes such as shadows and backgrounds.</paragraph> 69*b1cdbd2cSJim Jagielski</listitem> 70*b1cdbd2cSJim Jagielski<listitem> 71*b1cdbd2cSJim Jagielski<paragraph role="listitem" id="par_id3145116" xml-lang="en-US" l10n="U" oldref="21">To apply formatting attributes to an entire sheet, choose <emph>Format - Page</emph>. You can define headers and footers, for example, to appear on each printed page.</paragraph> 72*b1cdbd2cSJim Jagielski</listitem> 73*b1cdbd2cSJim Jagielski</list> 74*b1cdbd2cSJim Jagielski<paragraph role="note" id="par_id3145389" xml-lang="en-US" l10n="CHG" oldref="22">An image that you have loaded with <item type="menuitem">Format - Page - Background</item> is only visible in print or in the page preview. To display a background image on screen as well, insert the graphic image by choosing <item type="menuitem">Insert - Picture - From File</item> and arrange the image behind the cells by choosing <item type="menuitem">Format - Arrange - To Background</item>. Use the <link href="text/scalc/01/02110000.xhp" name="Navigator">Navigator</link> to select the background image.</paragraph> 75*b1cdbd2cSJim Jagielski<section id="relatedtopics"> 76*b1cdbd2cSJim Jagielski<embed href="text/scalc/guide/autoformat.xhp#autoformat"/> 77*b1cdbd2cSJim Jagielski<paragraph role="paragraph" id="par_id2837916" xml-lang="en-US" l10n="NEW"><link href="text/shared/01/05020300.xhp">Number Formatting Options</link></paragraph> 78*b1cdbd2cSJim Jagielski<paragraph role="paragraph" id="par_id2614215" xml-lang="en-US" l10n="NEW"><link href="text/scalc/guide/background.xhp">Backgrounds for Cells</link></paragraph> 79*b1cdbd2cSJim Jagielski</section> 80*b1cdbd2cSJim Jagielski</body> 81*b1cdbd2cSJim Jagielski</helpdocument> 82