1*b1cdbd2cSJim Jagielski<?xml version="1.0" encoding="UTF-8"?> 2*b1cdbd2cSJim Jagielski 3*b1cdbd2cSJim Jagielski 4*b1cdbd2cSJim Jagielski 5*b1cdbd2cSJim Jagielski<!--*********************************************************** 6*b1cdbd2cSJim Jagielski * 7*b1cdbd2cSJim Jagielski * Licensed to the Apache Software Foundation (ASF) under one 8*b1cdbd2cSJim Jagielski * or more contributor license agreements. See the NOTICE file 9*b1cdbd2cSJim Jagielski * distributed with this work for additional information 10*b1cdbd2cSJim Jagielski * regarding copyright ownership. The ASF licenses this file 11*b1cdbd2cSJim Jagielski * to you under the Apache License, Version 2.0 (the 12*b1cdbd2cSJim Jagielski * "License"); you may not use this file except in compliance 13*b1cdbd2cSJim Jagielski * with the License. You may obtain a copy of the License at 14*b1cdbd2cSJim Jagielski * 15*b1cdbd2cSJim Jagielski * http://www.apache.org/licenses/LICENSE-2.0 16*b1cdbd2cSJim Jagielski * 17*b1cdbd2cSJim Jagielski * Unless required by applicable law or agreed to in writing, 18*b1cdbd2cSJim Jagielski * software distributed under the License is distributed on an 19*b1cdbd2cSJim Jagielski * "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY 20*b1cdbd2cSJim Jagielski * KIND, either express or implied. See the License for the 21*b1cdbd2cSJim Jagielski * specific language governing permissions and limitations 22*b1cdbd2cSJim Jagielski * under the License. 23*b1cdbd2cSJim Jagielski * 24*b1cdbd2cSJim Jagielski ***********************************************************--> 25*b1cdbd2cSJim Jagielski 26*b1cdbd2cSJim Jagielski 27*b1cdbd2cSJim Jagielski 28*b1cdbd2cSJim Jagielski 29*b1cdbd2cSJim Jagielski <helpdocument version="1.0"> 30*b1cdbd2cSJim Jagielski<meta> 31*b1cdbd2cSJim Jagielski<topic id="textsharedguidedata_reportsxhp" indexer="include" status="PUBLISH"> 32*b1cdbd2cSJim Jagielski<title id="tit" xml-lang="en-US">Creating Reports </title> 33*b1cdbd2cSJim Jagielski<filename>/text/shared/guide/data_reports.xhp</filename> 34*b1cdbd2cSJim Jagielski</topic> 35*b1cdbd2cSJim Jagielski</meta> 36*b1cdbd2cSJim Jagielski<body> 37*b1cdbd2cSJim Jagielski<bookmark xml-lang="en-US" branch="index" id="bm_id3729667"><bookmark_value>databases;creating reports</bookmark_value> 38*b1cdbd2cSJim Jagielski<bookmark_value>reports;creating</bookmark_value> 39*b1cdbd2cSJim Jagielski<bookmark_value>wizards;reports</bookmark_value> 40*b1cdbd2cSJim Jagielski</bookmark> 41*b1cdbd2cSJim Jagielski<paragraph role="heading" id="par_idN105A3" xml-lang="en-US" level="1" l10n="CHG"><variable id="data_reports"><link href="text/shared/guide/data_reports.xhp">Creating Reports</link> 42*b1cdbd2cSJim Jagielski</variable></paragraph> 43*b1cdbd2cSJim Jagielski<paragraph role="paragraph" id="par_idN105C1" xml-lang="en-US" l10n="CHG">A report is a Writer text document that can show your data in an organized order and formatting. In %PRODUCTNAME Base, you have a choice to create a report either manually using drag-and-drop in the Report Builder window, or semi-automatic by following a series of dialogs in the Report Wizard. </paragraph> 44*b1cdbd2cSJim Jagielski<paragraph role="paragraph" id="par_id4094363" xml-lang="en-US" l10n="NEW">The following list gives you some information to decide which method to use for your data:</paragraph> 45*b1cdbd2cSJim Jagielski<table id="tbl_id1888180"> 46*b1cdbd2cSJim Jagielski<tablerow> 47*b1cdbd2cSJim Jagielski<tablecell colspan="" rowspan=""> 48*b1cdbd2cSJim Jagielski<paragraph role="tablehead" id="par_id8514358" xml-lang="en-US" l10n="NEW">Report Builder</paragraph> 49*b1cdbd2cSJim Jagielski</tablecell> 50*b1cdbd2cSJim Jagielski<tablecell colspan="" rowspan=""> 51*b1cdbd2cSJim Jagielski<paragraph role="tablehead" id="par_id9764091" xml-lang="en-US" l10n="NEW">Report Wizard</paragraph> 52*b1cdbd2cSJim Jagielski</tablecell> 53*b1cdbd2cSJim Jagielski</tablerow> 54*b1cdbd2cSJim Jagielski<tablerow> 55*b1cdbd2cSJim Jagielski<tablecell colspan="" rowspan=""> 56*b1cdbd2cSJim Jagielski<paragraph role="tablecontent" id="par_id1579638" xml-lang="en-US" l10n="NEW">Started by "Create Report in Design View" command.</paragraph> 57*b1cdbd2cSJim Jagielski</tablecell> 58*b1cdbd2cSJim Jagielski<tablecell colspan="" rowspan=""> 59*b1cdbd2cSJim Jagielski<paragraph role="tablecontent" id="par_id1886959" xml-lang="en-US" l10n="NEW">Started by "Use Wizard to Create Report" command.</paragraph> 60*b1cdbd2cSJim Jagielski</tablecell> 61*b1cdbd2cSJim Jagielski</tablerow> 62*b1cdbd2cSJim Jagielski<tablerow> 63*b1cdbd2cSJim Jagielski<tablecell colspan="" rowspan=""> 64*b1cdbd2cSJim Jagielski<paragraph role="tablecontent" id="par_id455030" xml-lang="en-US" l10n="NEW">Full flexibility to use report headers and footers, page headers and footers, multi-column reports.</paragraph> 65*b1cdbd2cSJim Jagielski</tablecell> 66*b1cdbd2cSJim Jagielski<tablecell colspan="" rowspan=""> 67*b1cdbd2cSJim Jagielski<paragraph role="tablecontent" id="par_id8409985" xml-lang="en-US" l10n="NEW">Uses a Writer template to generate a report document.</paragraph> 68*b1cdbd2cSJim Jagielski</tablecell> 69*b1cdbd2cSJim Jagielski</tablerow> 70*b1cdbd2cSJim Jagielski<tablerow> 71*b1cdbd2cSJim Jagielski<tablecell colspan="" rowspan=""> 72*b1cdbd2cSJim Jagielski<paragraph role="tablecontent" id="par_id5931272" xml-lang="en-US" l10n="NEW">Use drag-and-drop to position the record fields or other design elements like pictures or lines.</paragraph> 73*b1cdbd2cSJim Jagielski</tablecell> 74*b1cdbd2cSJim Jagielski<tablecell colspan="" rowspan=""> 75*b1cdbd2cSJim Jagielski<paragraph role="tablecontent" id="par_id9869075" xml-lang="en-US" l10n="NEW">Select from several given choices to arrange the data records.</paragraph> 76*b1cdbd2cSJim Jagielski</tablecell> 77*b1cdbd2cSJim Jagielski</tablerow> 78*b1cdbd2cSJim Jagielski<tablerow> 79*b1cdbd2cSJim Jagielski<tablecell colspan="" rowspan=""> 80*b1cdbd2cSJim Jagielski<paragraph role="tablecontent" id="par_id8611713" xml-lang="en-US" l10n="NEW">Generates a one-time snapshot of the data. To see an updated report, execute the same report again to create a Writer document with the updated data.</paragraph> 81*b1cdbd2cSJim Jagielski</tablecell> 82*b1cdbd2cSJim Jagielski<tablecell colspan="" rowspan=""> 83*b1cdbd2cSJim Jagielski<paragraph role="tablecontent" id="par_id2866908" xml-lang="en-US" l10n="NEW">You can choose to generate a one-time snapshot with fixed data, or a "live" report with links to the current data at the time when you open the Base file.</paragraph> 84*b1cdbd2cSJim Jagielski</tablecell> 85*b1cdbd2cSJim Jagielski</tablerow> 86*b1cdbd2cSJim Jagielski<tablerow> 87*b1cdbd2cSJim Jagielski<tablecell colspan="" rowspan=""> 88*b1cdbd2cSJim Jagielski<paragraph role="tablecontent" id="par_id4169743" xml-lang="en-US" l10n="NEW">Saves the report as a Writer text document. Stores the information how to create the report inside the Base file.</paragraph> 89*b1cdbd2cSJim Jagielski</tablecell> 90*b1cdbd2cSJim Jagielski<tablecell colspan="" rowspan=""> 91*b1cdbd2cSJim Jagielski<paragraph role="tablecontent" id="par_id408948" xml-lang="en-US" l10n="NEW">Saves the report and the information how to create the report inside the Base file.</paragraph> 92*b1cdbd2cSJim Jagielski</tablecell> 93*b1cdbd2cSJim Jagielski</tablerow> 94*b1cdbd2cSJim Jagielski<tablerow> 95*b1cdbd2cSJim Jagielski<tablecell colspan="" rowspan=""> 96*b1cdbd2cSJim Jagielski<paragraph role="tablecontent" id="par_id2891933" xml-lang="en-US" l10n="NEW">Choose Open in the context menu or double-click the report name to create a new report with the current data.</paragraph> 97*b1cdbd2cSJim Jagielski</tablecell> 98*b1cdbd2cSJim Jagielski<tablecell colspan="" rowspan=""> 99*b1cdbd2cSJim Jagielski<paragraph role="tablecontent" id="par_id6142765" xml-lang="en-US" l10n="NEW">Choose Open in the context menu or double-click the report name to either see again the static snapshot of the data from first creation time, or to create a new report with the current data. This depends on your choice on the last page of the wizard.</paragraph> 100*b1cdbd2cSJim Jagielski</tablecell> 101*b1cdbd2cSJim Jagielski</tablerow> 102*b1cdbd2cSJim Jagielski<tablerow> 103*b1cdbd2cSJim Jagielski<tablecell colspan="" rowspan=""> 104*b1cdbd2cSJim Jagielski<paragraph role="tablecontent" id="par_id1757560" xml-lang="en-US" l10n="NEW">Choose Edit in the context menu of a report name to open the Report Builder window, with the report's information loaded.</paragraph> 105*b1cdbd2cSJim Jagielski</tablecell> 106*b1cdbd2cSJim Jagielski<tablecell colspan="" rowspan=""> 107*b1cdbd2cSJim Jagielski<paragraph role="tablecontent" id="par_id4649189" xml-lang="en-US" l10n="NEW">Choose Edit in the context menu of a report name to edit the Writer template file that was used to create the report.</paragraph> 108*b1cdbd2cSJim Jagielski</tablecell> 109*b1cdbd2cSJim Jagielski</tablerow> 110*b1cdbd2cSJim Jagielski</table> 111*b1cdbd2cSJim Jagielski<paragraph role="heading" id="hd_id8414258" xml-lang="en-US" level="2" l10n="NEW">Creating a New Report Manually In Design View</paragraph> 112*b1cdbd2cSJim Jagielski<list type="ordered"> 113*b1cdbd2cSJim Jagielski<listitem> 114*b1cdbd2cSJim Jagielski<paragraph role="paragraph" id="par_id3119602" xml-lang="en-US" l10n="NEW">Open the database file where you want to create the new report.</paragraph> 115*b1cdbd2cSJim Jagielski</listitem> 116*b1cdbd2cSJim Jagielski<listitem> 117*b1cdbd2cSJim Jagielski<paragraph role="paragraph" id="par_id4226508" xml-lang="en-US" l10n="NEW">In the left pane of the database window, click the <emph>Reports</emph> icon.</paragraph> 118*b1cdbd2cSJim Jagielski</listitem> 119*b1cdbd2cSJim Jagielski<listitem> 120*b1cdbd2cSJim Jagielski<paragraph role="paragraph" id="par_id5758842" xml-lang="en-US" l10n="NEW">Click <emph>Create Report in Design View</emph>.</paragraph> 121*b1cdbd2cSJim Jagielski</listitem> 122*b1cdbd2cSJim Jagielski<listitem> 123*b1cdbd2cSJim Jagielski<paragraph role="paragraph" id="par_id4870754" xml-lang="en-US" l10n="NEW">Follow the instructions in the <link href="text/shared/explorer/database/rep_main.xhp">Report Builder</link> guide.</paragraph> 124*b1cdbd2cSJim Jagielski</listitem> 125*b1cdbd2cSJim Jagielski</list> 126*b1cdbd2cSJim Jagielski<paragraph role="heading" id="par_idN105C4" xml-lang="en-US" level="2" l10n="NEW">Creating a New Report With the Report Wizard</paragraph> 127*b1cdbd2cSJim Jagielski<list type="ordered"> 128*b1cdbd2cSJim Jagielski<listitem> 129*b1cdbd2cSJim Jagielski<paragraph role="paragraph" id="par_idN105DC" xml-lang="en-US" l10n="NEW">Open the database file where you want to create the new report.</paragraph> 130*b1cdbd2cSJim Jagielski</listitem> 131*b1cdbd2cSJim Jagielski<listitem> 132*b1cdbd2cSJim Jagielski<paragraph role="paragraph" id="par_idN105E0" xml-lang="en-US" l10n="NEW">In the left pane of the database window, click the <emph>Reports</emph> icon.</paragraph> 133*b1cdbd2cSJim Jagielski</listitem> 134*b1cdbd2cSJim Jagielski<listitem> 135*b1cdbd2cSJim Jagielski<paragraph role="paragraph" id="par_idN105E8" xml-lang="en-US" l10n="NEW">Click <emph>Use Wizard to Create Report</emph>.</paragraph> 136*b1cdbd2cSJim Jagielski</listitem> 137*b1cdbd2cSJim Jagielski<listitem> 138*b1cdbd2cSJim Jagielski<paragraph role="paragraph" id="par_id8032166" xml-lang="en-US" l10n="NEW">Follow the steps of the <link href="text/shared/autopi/01100000.xhp">Report Wizard</link> to create the report.</paragraph> 139*b1cdbd2cSJim Jagielski</listitem> 140*b1cdbd2cSJim Jagielski</list> 141*b1cdbd2cSJim Jagielski<section id="relatedtopics"> 142*b1cdbd2cSJim Jagielski<embed href="text/shared/guide/data_report.xhp#data_report"/> 143*b1cdbd2cSJim Jagielski<embed href="text/shared/explorer/database/main.xhp#base"/> 144*b1cdbd2cSJim Jagielski<embed href="text/shared/guide/database_main.xhp#database_main"/> 145*b1cdbd2cSJim Jagielski</section> 146*b1cdbd2cSJim Jagielski</body> 147*b1cdbd2cSJim Jagielski</helpdocument> 148