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See the License for the 21 * specific language governing permissions and limitations 22 * under the License. 23 * 24 ***********************************************************--> 25 26 27 28 29 <helpdocument version="1.0"> 30<meta> 31<topic id="textsharedguidedata_reportsxhp" indexer="include" status="PUBLISH"> 32<title id="tit" xml-lang="en-US">Creating Reports </title> 33<filename>/text/shared/guide/data_reports.xhp</filename> 34</topic> 35</meta> 36<body> 37<bookmark xml-lang="en-US" branch="index" id="bm_id3729667"><bookmark_value>databases;creating reports</bookmark_value> 38<bookmark_value>reports;creating</bookmark_value> 39<bookmark_value>wizards;reports</bookmark_value> 40</bookmark> 41<paragraph role="heading" id="par_idN105A3" xml-lang="en-US" level="1" l10n="CHG"><variable id="data_reports"><link href="text/shared/guide/data_reports.xhp">Creating Reports</link> 42</variable></paragraph> 43<paragraph role="paragraph" id="par_idN105C1" xml-lang="en-US" l10n="CHG">A report is a Writer text document that can show your data in an organized order and formatting. In %PRODUCTNAME Base, you have a choice to create a report either manually using drag-and-drop in the Report Builder window, or semi-automatic by following a series of dialogs in the Report Wizard. </paragraph> 44<paragraph role="paragraph" id="par_id4094363" xml-lang="en-US" l10n="NEW">The following list gives you some information to decide which method to use for your data:</paragraph> 45<table id="tbl_id1888180"> 46<tablerow> 47<tablecell colspan="" rowspan=""> 48<paragraph role="tablehead" id="par_id8514358" xml-lang="en-US" l10n="NEW">Report Builder</paragraph> 49</tablecell> 50<tablecell colspan="" rowspan=""> 51<paragraph role="tablehead" id="par_id9764091" xml-lang="en-US" l10n="NEW">Report Wizard</paragraph> 52</tablecell> 53</tablerow> 54<tablerow> 55<tablecell colspan="" rowspan=""> 56<paragraph role="tablecontent" id="par_id1579638" xml-lang="en-US" l10n="NEW">Started by "Create Report in Design View" command.</paragraph> 57</tablecell> 58<tablecell colspan="" rowspan=""> 59<paragraph role="tablecontent" id="par_id1886959" xml-lang="en-US" l10n="NEW">Started by "Use Wizard to Create Report" command.</paragraph> 60</tablecell> 61</tablerow> 62<tablerow> 63<tablecell colspan="" rowspan=""> 64<paragraph role="tablecontent" id="par_id455030" xml-lang="en-US" l10n="NEW">Full flexibility to use report headers and footers, page headers and footers, multi-column reports.</paragraph> 65</tablecell> 66<tablecell colspan="" rowspan=""> 67<paragraph role="tablecontent" id="par_id8409985" xml-lang="en-US" l10n="NEW">Uses a Writer template to generate a report document.</paragraph> 68</tablecell> 69</tablerow> 70<tablerow> 71<tablecell colspan="" rowspan=""> 72<paragraph role="tablecontent" id="par_id5931272" xml-lang="en-US" l10n="NEW">Use drag-and-drop to position the record fields or other design elements like pictures or lines.</paragraph> 73</tablecell> 74<tablecell colspan="" rowspan=""> 75<paragraph role="tablecontent" id="par_id9869075" xml-lang="en-US" l10n="NEW">Select from several given choices to arrange the data records.</paragraph> 76</tablecell> 77</tablerow> 78<tablerow> 79<tablecell colspan="" rowspan=""> 80<paragraph role="tablecontent" id="par_id8611713" xml-lang="en-US" l10n="NEW">Generates a one-time snapshot of the data. To see an updated report, execute the same report again to create a Writer document with the updated data.</paragraph> 81</tablecell> 82<tablecell colspan="" rowspan=""> 83<paragraph role="tablecontent" id="par_id2866908" xml-lang="en-US" l10n="NEW">You can choose to generate a one-time snapshot with fixed data, or a "live" report with links to the current data at the time when you open the Base file.</paragraph> 84</tablecell> 85</tablerow> 86<tablerow> 87<tablecell colspan="" rowspan=""> 88<paragraph role="tablecontent" id="par_id4169743" xml-lang="en-US" l10n="NEW">Saves the report as a Writer text document. Stores the information how to create the report inside the Base file.</paragraph> 89</tablecell> 90<tablecell colspan="" rowspan=""> 91<paragraph role="tablecontent" id="par_id408948" xml-lang="en-US" l10n="NEW">Saves the report and the information how to create the report inside the Base file.</paragraph> 92</tablecell> 93</tablerow> 94<tablerow> 95<tablecell colspan="" rowspan=""> 96<paragraph role="tablecontent" id="par_id2891933" xml-lang="en-US" l10n="NEW">Choose Open in the context menu or double-click the report name to create a new report with the current data.</paragraph> 97</tablecell> 98<tablecell colspan="" rowspan=""> 99<paragraph role="tablecontent" id="par_id6142765" xml-lang="en-US" l10n="NEW">Choose Open in the context menu or double-click the report name to either see again the static snapshot of the data from first creation time, or to create a new report with the current data. This depends on your choice on the last page of the wizard.</paragraph> 100</tablecell> 101</tablerow> 102<tablerow> 103<tablecell colspan="" rowspan=""> 104<paragraph role="tablecontent" id="par_id1757560" xml-lang="en-US" l10n="NEW">Choose Edit in the context menu of a report name to open the Report Builder window, with the report's information loaded.</paragraph> 105</tablecell> 106<tablecell colspan="" rowspan=""> 107<paragraph role="tablecontent" id="par_id4649189" xml-lang="en-US" l10n="NEW">Choose Edit in the context menu of a report name to edit the Writer template file that was used to create the report.</paragraph> 108</tablecell> 109</tablerow> 110</table> 111<paragraph role="heading" id="hd_id8414258" xml-lang="en-US" level="2" l10n="NEW">Creating a New Report Manually In Design View</paragraph> 112<list type="ordered"> 113<listitem> 114<paragraph role="paragraph" id="par_id3119602" xml-lang="en-US" l10n="NEW">Open the database file where you want to create the new report.</paragraph> 115</listitem> 116<listitem> 117<paragraph role="paragraph" id="par_id4226508" xml-lang="en-US" l10n="NEW">In the left pane of the database window, click the <emph>Reports</emph> icon.</paragraph> 118</listitem> 119<listitem> 120<paragraph role="paragraph" id="par_id5758842" xml-lang="en-US" l10n="NEW">Click <emph>Create Report in Design View</emph>.</paragraph> 121</listitem> 122<listitem> 123<paragraph role="paragraph" id="par_id4870754" xml-lang="en-US" l10n="NEW">Follow the instructions in the <link href="text/shared/explorer/database/rep_main.xhp">Report Builder</link> guide.</paragraph> 124</listitem> 125</list> 126<paragraph role="heading" id="par_idN105C4" xml-lang="en-US" level="2" l10n="NEW">Creating a New Report With the Report Wizard</paragraph> 127<list type="ordered"> 128<listitem> 129<paragraph role="paragraph" id="par_idN105DC" xml-lang="en-US" l10n="NEW">Open the database file where you want to create the new report.</paragraph> 130</listitem> 131<listitem> 132<paragraph role="paragraph" id="par_idN105E0" xml-lang="en-US" l10n="NEW">In the left pane of the database window, click the <emph>Reports</emph> icon.</paragraph> 133</listitem> 134<listitem> 135<paragraph role="paragraph" id="par_idN105E8" xml-lang="en-US" l10n="NEW">Click <emph>Use Wizard to Create Report</emph>.</paragraph> 136</listitem> 137<listitem> 138<paragraph role="paragraph" id="par_id8032166" xml-lang="en-US" l10n="NEW">Follow the steps of the <link href="text/shared/autopi/01100000.xhp">Report Wizard</link> to create the report.</paragraph> 139</listitem> 140</list> 141<section id="relatedtopics"> 142<embed href="text/shared/guide/data_report.xhp#data_report"/> 143<embed href="text/shared/explorer/database/main.xhp#base"/> 144<embed href="text/shared/guide/database_main.xhp#database_main"/> 145</section> 146</body> 147</helpdocument> 148