1*b1cdbd2cSJim Jagielski<?xml version="1.0" encoding="UTF-8"?> 2*b1cdbd2cSJim Jagielski<helpdocument version="1.0"> 3*b1cdbd2cSJim Jagielski 4*b1cdbd2cSJim Jagielski<!--*********************************************************** 5*b1cdbd2cSJim Jagielski * 6*b1cdbd2cSJim Jagielski * Licensed to the Apache Software Foundation (ASF) under one 7*b1cdbd2cSJim Jagielski * or more contributor license agreements. See the NOTICE file 8*b1cdbd2cSJim Jagielski * distributed with this work for additional information 9*b1cdbd2cSJim Jagielski * regarding copyright ownership. The ASF licenses this file 10*b1cdbd2cSJim Jagielski * to you under the Apache License, Version 2.0 (the 11*b1cdbd2cSJim Jagielski * "License"); you may not use this file except in compliance 12*b1cdbd2cSJim Jagielski * with the License. You may obtain a copy of the License at 13*b1cdbd2cSJim Jagielski * 14*b1cdbd2cSJim Jagielski * http://www.apache.org/licenses/LICENSE-2.0 15*b1cdbd2cSJim Jagielski * 16*b1cdbd2cSJim Jagielski * Unless required by applicable law or agreed to in writing, 17*b1cdbd2cSJim Jagielski * software distributed under the License is distributed on an 18*b1cdbd2cSJim Jagielski * "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY 19*b1cdbd2cSJim Jagielski * KIND, either express or implied. See the License for the 20*b1cdbd2cSJim Jagielski * specific language governing permissions and limitations 21*b1cdbd2cSJim Jagielski * under the License. 22*b1cdbd2cSJim Jagielski * 23*b1cdbd2cSJim Jagielski ***********************************************************--> 24*b1cdbd2cSJim Jagielski 25*b1cdbd2cSJim Jagielski 26*b1cdbd2cSJim Jagielski 27*b1cdbd2cSJim Jagielski 28*b1cdbd2cSJim Jagielski<meta> 29*b1cdbd2cSJim Jagielski <topic id="textsharedguideprotectionxml" indexer="include"> 30*b1cdbd2cSJim Jagielski <title xml-lang="en-US" id="tit">Protecting Content in %PRODUCTNAME</title> 31*b1cdbd2cSJim Jagielski <filename>/text/shared/guide/protection.xhp</filename> 32*b1cdbd2cSJim Jagielski </topic> 33*b1cdbd2cSJim Jagielski </meta> 34*b1cdbd2cSJim Jagielski <body> 35*b1cdbd2cSJim Jagielski<bookmark xml-lang="en-US" branch="index" id="bm_id3150620"><bookmark_value>protecting; contents</bookmark_value> 36*b1cdbd2cSJim Jagielski <bookmark_value>protected contents</bookmark_value> 37*b1cdbd2cSJim Jagielski <bookmark_value>contents protection</bookmark_value> 38*b1cdbd2cSJim Jagielski <bookmark_value>encryption of contents</bookmark_value> 39*b1cdbd2cSJim Jagielski <bookmark_value>passwords for protecting contents</bookmark_value> 40*b1cdbd2cSJim Jagielski <bookmark_value>security;protecting contents</bookmark_value> 41*b1cdbd2cSJim Jagielski <bookmark_value>form controls; protecting</bookmark_value> 42*b1cdbd2cSJim Jagielski <bookmark_value>draw objects;protecting</bookmark_value> 43*b1cdbd2cSJim Jagielski <bookmark_value>OLE objects;protecting</bookmark_value> 44*b1cdbd2cSJim Jagielski <bookmark_value>graphics;protecting</bookmark_value> 45*b1cdbd2cSJim Jagielski <bookmark_value>frames;protecting</bookmark_value> 46*b1cdbd2cSJim Jagielski</bookmark><comment>mw moved 4 index entries to swriter/guide/protection.xhp</comment> 47*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="hd_id3155364" role="heading" level="1" l10n="U" oldref="2"><variable id="protection"><link href="text/shared/guide/protection.xhp" name="Protecting Content in %PRODUCTNAME">Protecting Content in <item type="productname">%PRODUCTNAME</item></link> 48*b1cdbd2cSJim Jagielski</variable></paragraph> 49*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3153394" role="paragraph" l10n="U" oldref="3">The following is an overview of the different ways of protecting contents in <item type="productname">%PRODUCTNAME</item> from being modified, deleted or viewed.</paragraph> 50*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="hd_id3146957" role="heading" level="2" l10n="U" oldref="4">Protecting All Documents When Saving</paragraph> 51*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3150775" role="paragraph" l10n="CHG" oldref="5">All documents that are saved in <link href="text/shared/00/00000021.xhp" name="OpenDocument format">OpenDocument format</link> can be saved with a password. Documents that are saved with a password cannot be opened without the password. The content is secured so that it cannot be read with an external editor. This applies to content, graphics and OLE objects.</paragraph> 52*b1cdbd2cSJim Jagielski <table id="tbl_id3145071"> 53*b1cdbd2cSJim Jagielski <tablerow> 54*b1cdbd2cSJim Jagielski <tablecell> 55*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3166410" role="paragraph" l10n="U" oldref="6">Turning on protection</paragraph> 56*b1cdbd2cSJim Jagielski </tablecell> 57*b1cdbd2cSJim Jagielski <tablecell> 58*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3145121" role="paragraph" l10n="U" oldref="7">Choose <emph>File - Save As</emph> and mark the <emph>Save with password</emph> check box. Save the document.</paragraph> 59*b1cdbd2cSJim Jagielski </tablecell> 60*b1cdbd2cSJim Jagielski </tablerow> 61*b1cdbd2cSJim Jagielski <tablerow> 62*b1cdbd2cSJim Jagielski <tablecell> 63*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3154286" role="paragraph" l10n="U" oldref="8">Turning off protection</paragraph> 64*b1cdbd2cSJim Jagielski </tablecell> 65*b1cdbd2cSJim Jagielski <tablecell> 66*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3148492" role="paragraph" l10n="U" oldref="9">Open the document, entering the correct password. Choose <emph>File - Save As</emph> and clear the <emph>Save with password</emph> check box.</paragraph> 67*b1cdbd2cSJim Jagielski </tablecell> 68*b1cdbd2cSJim Jagielski </tablerow> 69*b1cdbd2cSJim Jagielski </table> 70*b1cdbd2cSJim Jagielski 71*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3145068" role="warning" l10n="U" oldref="64">Information entered in <emph>File - Properties</emph> is not encrypted. This includes the name of the author, creation date, word and character counts.</paragraph> 72*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="hd_id3149294" role="heading" level="2" l10n="U" 73*b1cdbd2cSJim Jagielski oldref="10">Protecting Revision Marking</paragraph> 74*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3161646" role="paragraph" l10n="U" oldref="11">With every change made in <item type="productname">%PRODUCTNAME</item> Calc and <item type="productname">%PRODUCTNAME</item> Writer, the review function records who made the change. This function can be turned on with protection, so that it can only be turned off when the correct password is entered. Until then, all changes will continue to be recorded. Acceptance or rejection of changes is not possible.</paragraph> 75*b1cdbd2cSJim Jagielski <table id="tbl_id3148797"> 76*b1cdbd2cSJim Jagielski <tablerow> 77*b1cdbd2cSJim Jagielski <tablecell> 78*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3154684" role="paragraph" l10n="U" oldref="12">Turning on protection</paragraph> 79*b1cdbd2cSJim Jagielski </tablecell> 80*b1cdbd2cSJim Jagielski <tablecell> 81*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3153104" role="paragraph" l10n="U" oldref="13">Choose <emph>Edit - Changes - Protect Records</emph>. Enter and confirm a password of at least 5 characters.</paragraph> 82*b1cdbd2cSJim Jagielski </tablecell> 83*b1cdbd2cSJim Jagielski </tablerow> 84*b1cdbd2cSJim Jagielski <tablerow> 85*b1cdbd2cSJim Jagielski <tablecell> 86*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3144760" role="paragraph" l10n="U" oldref="14">Turning off protection</paragraph> 87*b1cdbd2cSJim Jagielski </tablecell> 88*b1cdbd2cSJim Jagielski <tablecell> 89*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3152920" role="paragraph" l10n="U" oldref="15">Choose <emph>Edit - Changes - Protect Records</emph>. Enter the correct password.</paragraph> 90*b1cdbd2cSJim Jagielski </tablecell> 91*b1cdbd2cSJim Jagielski </tablerow> 92*b1cdbd2cSJim Jagielski </table> 93*b1cdbd2cSJim Jagielski<comment>MW moved contents of "Protecting Cell Ranges in Calc" to the Calc guides cell_protect.xhp and cell_unprotect.xhp.</comment><comment>MW moved Writer specific contents to the new writer guide protection.xhp</comment> 94*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="hd_id3155113" role="heading" level="2" l10n="U" 95*b1cdbd2cSJim Jagielski oldref="52">Protecting Frames, Graphics, and OLE Objects</paragraph> 96*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3153703" role="paragraph" l10n="U" oldref="53">You can protect the content, position and size of inserted graphics. The same applies to frames (in Writer) and OLE objects.</paragraph> 97*b1cdbd2cSJim Jagielski <table id="tbl_id3158447"> 98*b1cdbd2cSJim Jagielski <tablerow> 99*b1cdbd2cSJim Jagielski <tablecell> 100*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3147131" role="paragraph" l10n="U" oldref="54">Turning on protection</paragraph> 101*b1cdbd2cSJim Jagielski </tablecell> 102*b1cdbd2cSJim Jagielski <tablecell> 103*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3150088" role="paragraph" l10n="U" oldref="55">For example, for graphics inserted in Writer: Choose <emph>Format - Picture - Options</emph> tab. Under <emph>Protect</emph>, mark <emph>Contents</emph>, <emph>Position</emph> and/or <emph>Size</emph>.</paragraph> 104*b1cdbd2cSJim Jagielski </tablecell> 105*b1cdbd2cSJim Jagielski </tablerow> 106*b1cdbd2cSJim Jagielski <tablerow> 107*b1cdbd2cSJim Jagielski <tablecell> 108*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3147510" role="paragraph" l10n="U" oldref="56">Turning off protection</paragraph> 109*b1cdbd2cSJim Jagielski </tablecell> 110*b1cdbd2cSJim Jagielski <tablecell> 111*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3153657" role="paragraph" l10n="U" oldref="57">For example, for graphics inserted in Writer: Choose <emph>Format - Picture - Options</emph> tab. Under <emph>Protect</emph>, unmark as appropriate.</paragraph> 112*b1cdbd2cSJim Jagielski </tablecell> 113*b1cdbd2cSJim Jagielski </tablerow> 114*b1cdbd2cSJim Jagielski </table> 115*b1cdbd2cSJim Jagielski 116*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="hd_id3152992" role="heading" level="2" l10n="U" 117*b1cdbd2cSJim Jagielski oldref="58">Protecting Drawing Objects and Form Objects</paragraph> 118*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3166429" role="paragraph" l10n="CHG" oldref="59">The draw objects that you insert into your documents with the <emph>Drawing </emph>toolbar can be protected from being accidentally moved or changed in size. You can do the same with form objects inserted with the <emph>Form Controls</emph> toolbar.</paragraph> 119*b1cdbd2cSJim Jagielski <table id="tbl_id3151062"> 120*b1cdbd2cSJim Jagielski <tablerow> 121*b1cdbd2cSJim Jagielski <tablecell> 122*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3153226" role="paragraph" l10n="U" oldref="60">Turning on protection</paragraph> 123*b1cdbd2cSJim Jagielski </tablecell> 124*b1cdbd2cSJim Jagielski <tablecell> 125*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3148815" role="paragraph" l10n="CHG" oldref="61">Choose <emph>Format - Object - Position and Size </emph>- <emph>Position and Size</emph> tab. Mark the <emph>Position</emph> or <emph>Size</emph> check box.</paragraph> 126*b1cdbd2cSJim Jagielski </tablecell> 127*b1cdbd2cSJim Jagielski </tablerow> 128*b1cdbd2cSJim Jagielski <tablerow> 129*b1cdbd2cSJim Jagielski <tablecell> 130*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3156289" role="paragraph" l10n="U" oldref="62">Turning off protection</paragraph> 131*b1cdbd2cSJim Jagielski </tablecell> 132*b1cdbd2cSJim Jagielski <tablecell> 133*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3154991" role="paragraph" l10n="CHG" oldref="63">Choose <emph>Format - Object - Position and Size </emph>- <emph>Position and Size</emph> tab. Unmark the <emph>Position</emph> or <emph>Size</emph> check box.</paragraph> 134*b1cdbd2cSJim Jagielski </tablecell> 135*b1cdbd2cSJim Jagielski </tablerow> 136*b1cdbd2cSJim Jagielski </table> 137*b1cdbd2cSJim Jagielski<comment>removed webdav text, see i71792</comment><comment>MW moved "Opening Microsoft Office Documents That Are Protected With a Password" to shared/guide/ms_import_export_limitations.xhp </comment><embed href="text/shared/00/00000004.xhp#related"/> 138*b1cdbd2cSJim Jagielski <embed href="text/shared/guide/doc_save.xhp#doc_save"/> 139*b1cdbd2cSJim Jagielski <embed href="text/shared/guide/redlining_protect.xhp#redlining_protect"/> 140*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_idN10B8C" role="paragraph" l10n="NEW"> 141*b1cdbd2cSJim Jagielski<embedvar href="text/shared/guide/digital_signatures.xhp#digital_signatures"/> 142*b1cdbd2cSJim Jagielski</paragraph> 143*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id4680928" role="paragraph" l10n="NEW"><link href="text/swriter/guide/protection.xhp">Protecting Content in %PRODUCTNAME Writer</link></paragraph> 144*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id9014252" role="paragraph" l10n="NEW"><link href="text/scalc/guide/cell_protect.xhp">Protecting Cells in %PRODUCTNAME Calc</link></paragraph> 145*b1cdbd2cSJim Jagielski </body> 146*b1cdbd2cSJim Jagielski</helpdocument>