1*b1cdbd2cSJim Jagielski<?xml version="1.0" encoding="UTF-8"?> 2*b1cdbd2cSJim Jagielski 3*b1cdbd2cSJim Jagielski 4*b1cdbd2cSJim Jagielski<!--*********************************************************** 5*b1cdbd2cSJim Jagielski * 6*b1cdbd2cSJim Jagielski * Licensed to the Apache Software Foundation (ASF) under one 7*b1cdbd2cSJim Jagielski * or more contributor license agreements. See the NOTICE file 8*b1cdbd2cSJim Jagielski * distributed with this work for additional information 9*b1cdbd2cSJim Jagielski * regarding copyright ownership. The ASF licenses this file 10*b1cdbd2cSJim Jagielski * to you under the Apache License, Version 2.0 (the 11*b1cdbd2cSJim Jagielski * "License"); you may not use this file except in compliance 12*b1cdbd2cSJim Jagielski * with the License. You may obtain a copy of the License at 13*b1cdbd2cSJim Jagielski * 14*b1cdbd2cSJim Jagielski * http://www.apache.org/licenses/LICENSE-2.0 15*b1cdbd2cSJim Jagielski * 16*b1cdbd2cSJim Jagielski * Unless required by applicable law or agreed to in writing, 17*b1cdbd2cSJim Jagielski * software distributed under the License is distributed on an 18*b1cdbd2cSJim Jagielski * "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY 19*b1cdbd2cSJim Jagielski * KIND, either express or implied. See the License for the 20*b1cdbd2cSJim Jagielski * specific language governing permissions and limitations 21*b1cdbd2cSJim Jagielski * under the License. 22*b1cdbd2cSJim Jagielski * 23*b1cdbd2cSJim Jagielski ***********************************************************--> 24*b1cdbd2cSJim Jagielski 25*b1cdbd2cSJim Jagielski 26*b1cdbd2cSJim Jagielski 27*b1cdbd2cSJim Jagielski<helpdocument version="1.0"> 28*b1cdbd2cSJim Jagielski<meta> 29*b1cdbd2cSJim Jagielski <topic id="textswriterguideautotextxml" indexer="include" status="PUBLISH"> 30*b1cdbd2cSJim Jagielski <title xml-lang="en-US" id="tit">Using AutoText</title> 31*b1cdbd2cSJim Jagielski <filename>/text/swriter/guide/autotext.xhp</filename> 32*b1cdbd2cSJim Jagielski </topic> 33*b1cdbd2cSJim Jagielski </meta> 34*b1cdbd2cSJim Jagielski <body> 35*b1cdbd2cSJim Jagielski<bookmark xml-lang="en-US" branch="index" id="bm_id3155521"><bookmark_value>AutoText</bookmark_value> 36*b1cdbd2cSJim Jagielski <bookmark_value>networks and AutoText directories</bookmark_value> 37*b1cdbd2cSJim Jagielski <bookmark_value>lists;AutoText shortcuts</bookmark_value> 38*b1cdbd2cSJim Jagielski <bookmark_value>printing;AutoText shortcuts</bookmark_value> 39*b1cdbd2cSJim Jagielski <bookmark_value>inserting;text blocks</bookmark_value> 40*b1cdbd2cSJim Jagielski <bookmark_value>text blocks</bookmark_value> 41*b1cdbd2cSJim Jagielski <bookmark_value>blocks of text</bookmark_value> 42*b1cdbd2cSJim Jagielski</bookmark><comment>mw deleted "creating;"</comment> 43*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="hd_id3155521" role="heading" level="1" l10n="U" 44*b1cdbd2cSJim Jagielski oldref="26"><variable id="autotext"><link href="text/swriter/guide/autotext.xhp" name="Using AutoText">Using AutoText</link> 45*b1cdbd2cSJim Jagielski</variable></paragraph> 46*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3150534" role="paragraph" l10n="CHG" oldref="27">In $[officename] Writer, you can store text - also containing graphics, tables, and fields - as AutoText, so that you can quickly insert the text later on. If you want, you can also store formatted text.</paragraph> 47*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="hd_id3155539" role="heading" level="2" l10n="U" 48*b1cdbd2cSJim Jagielski oldref="48">To Create an AutoText Entry</paragraph> 49*b1cdbd2cSJim Jagielski <list type="ordered"> 50*b1cdbd2cSJim Jagielski <listitem> 51*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3155560" role="listitem" l10n="U" oldref="47">Select the text, text with graphics, table, or field that you want to save as an AutoText entry. A graphic can only be stored if it is anchored as a character and is preceded and followed by at least one text character.</paragraph> 52*b1cdbd2cSJim Jagielski </listitem> 53*b1cdbd2cSJim Jagielski <listitem> 54*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3155581" role="listitem" l10n="U" oldref="57">Choose<emph/> 55*b1cdbd2cSJim Jagielski <item type="menuitem">Edit - AutoText</item>.</paragraph> 56*b1cdbd2cSJim Jagielski </listitem> 57*b1cdbd2cSJim Jagielski <listitem> 58*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3147761" role="listitem" l10n="U" oldref="58">Select the category where you want to store the AutoText.</paragraph> 59*b1cdbd2cSJim Jagielski </listitem> 60*b1cdbd2cSJim Jagielski <listitem> 61*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3147779" role="listitem" l10n="U" oldref="59">Type a name that is longer than four characters. This allows you to use the <emph>Display remainder of name as suggestion while typing</emph> AutoText option. If you want, you can modify the proposed shortcut.</paragraph> 62*b1cdbd2cSJim Jagielski </listitem> 63*b1cdbd2cSJim Jagielski <listitem> 64*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3147807" role="listitem" l10n="U" oldref="60">Click the <emph>AutoText</emph> button, and then choose <emph>New</emph>. </paragraph> 65*b1cdbd2cSJim Jagielski </listitem> 66*b1cdbd2cSJim Jagielski <listitem> 67*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_idN10732" role="listitem" l10n="NEW">Click the <emph>Close</emph> button.</paragraph> 68*b1cdbd2cSJim Jagielski </listitem> 69*b1cdbd2cSJim Jagielski </list> 70*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="hd_id3147282" role="heading" level="2" l10n="U" 71*b1cdbd2cSJim Jagielski oldref="39">To Insert an AutoText Entry</paragraph> 72*b1cdbd2cSJim Jagielski <list type="ordered"> 73*b1cdbd2cSJim Jagielski <listitem> 74*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3145597" role="listitem" l10n="U" oldref="61">Click in your document where you want to insert an AutoText entry.</paragraph> 75*b1cdbd2cSJim Jagielski </listitem> 76*b1cdbd2cSJim Jagielski <listitem> 77*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3145615" role="listitem" l10n="U" oldref="28">Choose <link href="text/swriter/01/02120000.xhp" name="Edit - AutoText"><emph>Edit - AutoText</emph></link>.</paragraph> 78*b1cdbd2cSJim Jagielski </listitem> 79*b1cdbd2cSJim Jagielski <listitem> 80*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3145644" role="listitem" l10n="U" oldref="38">Select the AutoText that you want to insert, and then click<emph/> 81*b1cdbd2cSJim Jagielski <item type="menuitem">Insert</item>.</paragraph> 82*b1cdbd2cSJim Jagielski </listitem> 83*b1cdbd2cSJim Jagielski </list> 84*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3145668" role="paragraph" l10n="CHG" oldref="30">You can also type the shortcut for an AutoText entry, and then press F3, or click the arrow next to the <item type="menuitem">AutoText</item> 85*b1cdbd2cSJim Jagielski <emph/>icon on the <item type="menuitem">Insert</item> bar, and then choose an AutoText entry. </paragraph> 86*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3155090" role="tip" l10n="U" oldref="43">To quickly enter a %PRODUCTNAME Math formula, type <item type="literal">fn</item>, and then press F3. If you insert more than one formula, the formulae are sequentially numbered. To insert dummy text, type <item type="literal">dt</item>, and then press F3. </paragraph> 87*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="hd_id3155115" role="heading" level="2" l10n="U" 88*b1cdbd2cSJim Jagielski oldref="45">To Print a List of AutoText Entries</paragraph> 89*b1cdbd2cSJim Jagielski <list type="ordered"> 90*b1cdbd2cSJim Jagielski <listitem> 91*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3155136" role="listitem" l10n="CHG" oldref="44">Choose <emph>Tools - Macros - Organize Macros - %PRODUCTNAME Basic</emph>.</paragraph> 92*b1cdbd2cSJim Jagielski </listitem> 93*b1cdbd2cSJim Jagielski <listitem> 94*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3155160" role="listitem" l10n="CHG" oldref="62">In the <emph>Macro from</emph> list, double-click "%PRODUCTNAME Macros - Gimmicks".</paragraph> 95*b1cdbd2cSJim Jagielski </listitem> 96*b1cdbd2cSJim Jagielski <listitem> 97*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3151277" role="listitem" l10n="U" oldref="63">Select "AutoText" and then click <emph>Run</emph>. A list of the current AutoText entries is generated in a separate text document.</paragraph> 98*b1cdbd2cSJim Jagielski </listitem> 99*b1cdbd2cSJim Jagielski <listitem> 100*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3151304" role="listitem" l10n="U" oldref="64">Choose <emph>File - Print</emph>.</paragraph> 101*b1cdbd2cSJim Jagielski </listitem> 102*b1cdbd2cSJim Jagielski </list> 103*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="hd_id3151327" role="heading" level="2" l10n="U" 104*b1cdbd2cSJim Jagielski oldref="49">Using AutoText in Network Installations</paragraph> 105*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3151355" role="paragraph" l10n="U" oldref="50">You can store AutoText entries in different directories on a network.</paragraph> 106*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3151370" role="paragraph" l10n="U" oldref="51">For example, you can store "read-only" AutoText entries for your company on a central server, and user-defined AutoText entries in a local directory.</paragraph> 107*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3151390" role="paragraph" l10n="CHG" oldref="52">The paths for the AutoText directories can be edited in the configuration.</paragraph> 108*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3154960" role="paragraph" l10n="U" oldref="53">Two directories are listed here. The first entry is on the server installation and the second entry is in the user directory. If there are two AutoText entries with the same name in both directories, the entry from the user directory is used.</paragraph> 109*b1cdbd2cSJim Jagielski <section id="relatedtopics"> 110*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3154995" role="paragraph" l10n="U" oldref="42"><link href="text/swriter/01/02120000.xhp" name="Edit - AutoText">Edit - AutoText</link></paragraph> 111*b1cdbd2cSJim Jagielski <paragraph xml-lang="en-US" id="par_id3155012" role="paragraph" l10n="U" oldref="46"><link href="text/shared/01/06040600.xhp" name="Word Completion">Word Completion</link></paragraph> 112*b1cdbd2cSJim Jagielski </section> 113*b1cdbd2cSJim Jagielski </body> 114*b1cdbd2cSJim Jagielski</helpdocument> 115