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2cdf0e10cSrcweir<helpdocument version="1.0">
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24*02dbb15cSAndrew Rist
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27cdf0e10cSrcweir
28cdf0e10cSrcweir<meta>
29cdf0e10cSrcweir      <topic id="textscalcguidecellreferencesxml" indexer="include" status="PUBLISH">
30cdf0e10cSrcweir         <title xml-lang="en-US" id="tit">Referencing a Cell in Another Document</title>
31cdf0e10cSrcweir         <filename>/text/scalc/guide/cellreferences.xhp</filename>
32cdf0e10cSrcweir      </topic>
33cdf0e10cSrcweir   </meta>
34cdf0e10cSrcweir   <body>
35cdf0e10cSrcweir<bookmark xml-lang="en-US" branch="index" id="bm_id3147436"><bookmark_value>sheet references</bookmark_value>
36cdf0e10cSrcweir      <bookmark_value>references; to cells in other sheets/documents</bookmark_value>
37cdf0e10cSrcweir      <bookmark_value>cells; operating in another document</bookmark_value>
38cdf0e10cSrcweir      <bookmark_value>documents;references</bookmark_value>
39cdf0e10cSrcweir</bookmark><comment>mw made "sheet references;" a one level entry</comment><comment>MW changed "references;" and added "documents;"</comment>
40cdf0e10cSrcweir<paragraph xml-lang="en-US" id="hd_id3147436" role="heading" level="1" l10n="CHG"
41cdf0e10cSrcweir                 oldref="9"><variable id="cellreferences"><link href="text/scalc/guide/cellreferences.xhp" name="Referencing Other Sheets">Referencing Other Sheets</link>
42cdf0e10cSrcweir</variable></paragraph>
43cdf0e10cSrcweir      <paragraph xml-lang="en-US" id="par_id9663075" role="paragraph" l10n="NEW">In a sheet cell you can show a reference to a cell in another sheet.</paragraph>
44cdf0e10cSrcweir      <paragraph xml-lang="en-US" id="par_id1879329" role="paragraph" l10n="NEW">In the same way, a reference can also be made to a cell from another document provided that this document has already been saved as a file.</paragraph>
45cdf0e10cSrcweir      <paragraph xml-lang="en-US" id="hd_id7122409" role="heading" level="2" l10n="NEW">To Reference a Cell in the Same Document</paragraph>
46cdf0e10cSrcweir      <list type="ordered">
47cdf0e10cSrcweir         <listitem>
48cdf0e10cSrcweir            <paragraph xml-lang="en-US" id="par_id2078005" role="listitem" l10n="NEW">Open a new, empty spreadsheet.</paragraph>
49cdf0e10cSrcweir         </listitem>
50cdf0e10cSrcweir         <listitem>
51cdf0e10cSrcweir            <paragraph xml-lang="en-US" id="par_id4943693" role="listitem" l10n="NEW">By way of example, enter the following formula in cell A1 of Sheet1:</paragraph>
52cdf0e10cSrcweir            <paragraph xml-lang="en-US" id="par_id9064302" role="listitem" l10n="NEW">
53cdf0e10cSrcweir               <item type="literal">=Sheet2.A1</item>
54cdf0e10cSrcweir            </paragraph>
55cdf0e10cSrcweir         </listitem>
56cdf0e10cSrcweir         <listitem>
57cdf0e10cSrcweir            <paragraph xml-lang="en-US" id="par_id7609790" role="listitem" l10n="NEW">Click the <emph>Sheet 2</emph> tab at the bottom of the spreadsheet. Set the cursor in cell A1 there and enter text or a number.</paragraph>
58cdf0e10cSrcweir         </listitem>
59cdf0e10cSrcweir         <listitem>
60cdf0e10cSrcweir            <paragraph xml-lang="en-US" id="par_id809961" role="listitem" l10n="NEW">If you switch back to Sheet1, you will see the same content in cell A1 there. If the contents of Sheet2.A1 change, then the contents of Sheet1.A1 also change.</paragraph>
61cdf0e10cSrcweir         </listitem>
62cdf0e10cSrcweir      </list>
63cdf0e10cSrcweir      <paragraph xml-lang="en-US" id="hd_id9209570" role="heading" level="2" l10n="NEW">To Reference a Cell in Another Document</paragraph>
64cdf0e10cSrcweir      <list type="ordered">
65cdf0e10cSrcweir         <listitem>
66cdf0e10cSrcweir            <paragraph xml-lang="en-US" id="par_id5949278" role="listitem" l10n="NEW">Choose <emph>File - Open</emph>, to load an existing spreadsheet document.</paragraph>
67cdf0e10cSrcweir         </listitem>
68cdf0e10cSrcweir         <listitem>
69cdf0e10cSrcweir            <paragraph xml-lang="en-US" id="par_id8001953" role="listitem" l10n="NEW">Choose <emph>File - New</emph>, to open a new spreadsheet document. Set the cursor in the cell where you want to insert the external data and enter an equals sign to indicate that you want to begin a formula.</paragraph>
70cdf0e10cSrcweir         </listitem>
71cdf0e10cSrcweir         <listitem>
72cdf0e10cSrcweir            <paragraph xml-lang="en-US" id="par_id8571123" role="listitem" l10n="NEW">Now switch to the document you have just loaded. Click the cell with the data that you want to insert in the new document.</paragraph>
73cdf0e10cSrcweir         </listitem>
74cdf0e10cSrcweir         <listitem>
75cdf0e10cSrcweir            <paragraph xml-lang="en-US" id="par_id8261665" role="listitem" l10n="NEW">Switch back to the new spreadsheet. In the input line you will now see how $[officename] Calc has added the reference to the formula for you. </paragraph>
76cdf0e10cSrcweir            <paragraph xml-lang="en-US" id="par_id5888241" role="listitem" l10n="NEW">The reference to a cell of another document contains the name of the other document in single inverted commas, then a hash #, then the name of the sheet of the other document, followed by a point and the name of the cell.</paragraph>
77cdf0e10cSrcweir         </listitem>
78cdf0e10cSrcweir         <listitem>
79cdf0e10cSrcweir            <paragraph xml-lang="en-US" id="par_id7697683" role="listitem" l10n="NEW">Confirm the formula by clicking the green check mark.</paragraph>
80cdf0e10cSrcweir         </listitem>
81cdf0e10cSrcweir         <listitem>
82cdf0e10cSrcweir            <paragraph xml-lang="en-US" id="par_id7099826" role="listitem" l10n="NEW">If you drag the box in the lower right corner of the active cell to select a range of cells, $[officename] automatically inserts the corresponding references in the adjacent cells. As a result, the sheet name is preceded with a "$" sign to designate it as an absolute reference.</paragraph>
83cdf0e10cSrcweir         </listitem>
84cdf0e10cSrcweir      </list>
85cdf0e10cSrcweir      <paragraph xml-lang="en-US" id="par_id674459" role="paragraph" l10n="NEW">If you examine the name of the other document in this formula, you will notice that it is written as a <link href="text/shared/00/00000002.xhp#url" name="URL">URL</link>. This means that you can also enter a URL from the Internet.</paragraph>
86cdf0e10cSrcweir      <section id="relatedtopics">
87cdf0e10cSrcweir         <embed href="text/scalc/guide/cellreferences_url.xhp#cellreferences_url"/>
88cdf0e10cSrcweir      </section>
89cdf0e10cSrcweir   </body>
90cdf0e10cSrcweir</helpdocument>