1<?xml version="1.0" encoding="UTF-8"?> 2 3<!--*********************************************************** 4 * 5 * Licensed to the Apache Software Foundation (ASF) under one 6 * or more contributor license agreements. See the NOTICE file 7 * distributed with this work for additional information 8 * regarding copyright ownership. The ASF licenses this file 9 * to you under the Apache License, Version 2.0 (the 10 * "License"); you may not use this file except in compliance 11 * with the License. You may obtain a copy of the License at 12 * 13 * http://www.apache.org/licenses/LICENSE-2.0 14 * 15 * Unless required by applicable law or agreed to in writing, 16 * software distributed under the License is distributed on an 17 * "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY 18 * KIND, either express or implied. See the License for the 19 * specific language governing permissions and limitations 20 * under the License. 21 * 22 ***********************************************************--> 23 24<helpdocument version="1.0"> 25<meta> 26<topic id="textscalcguideprintrangesxml" indexer="include" status="PUBLISH"> 27<title xml-lang="en-US" id="tit">Using Print Ranges on a Spreadsheet</title> 28<filename>/text/scalc/guide/printranges.xhp</filename> 29</topic> 30</meta> 31<body> 32<bookmark xml-lang="en-US" branch="index" id="bm_id14648"> 33<bookmark_value>exporting;cells</bookmark_value> 34<bookmark_value>printing; cells</bookmark_value> 35<bookmark_value>ranges;print ranges</bookmark_value> 36<bookmark_value>PDF export of print ranges</bookmark_value> 37<bookmark_value>cell ranges; printing</bookmark_value> 38<bookmark_value>cells; print ranges</bookmark_value> 39<bookmark_value>print ranges</bookmark_value> 40<bookmark_value>clearing, see also deleting/removing</bookmark_value> 41<bookmark_value>defining;print ranges</bookmark_value> 42<bookmark_value>extending print ranges</bookmark_value> 43<bookmark_value>deleting;print ranges</bookmark_value> 44</bookmark><comment>mw deleted "adding;" and corrected two typos in "defining;" and "extending.."</comment><comment>MW changed "clearing,"</comment> 45<paragraph xml-lang="en-US" id="par_idN108D7" role="heading" level="1" l10n="NEW"><variable id="printranges"><link href="text/scalc/guide/printranges.xhp">Defining Print Ranges on a Sheet</link> 46</variable></paragraph> 47<paragraph xml-lang="en-US" id="par_idN108F5" role="paragraph" l10n="NEW">You can define which range of cells on a spreadsheet to print.</paragraph> 48<paragraph xml-lang="en-US" id="par_idN108FB" role="paragraph" l10n="CHG">The cells on the sheet that are not part of the defined print range are not printed or exported. Sheets without a defined print range are not printed and not exported to a PDF file, unless the document uses the Excel file format.</paragraph> 49<paragraph xml-lang="en-US" id="par_idN1077A" role="note" l10n="CHG">For files opened in Excel format, all sheets that do not contain a defined print range are printed. The same behavior occurs when you export the Excel formatted spreadsheet to a PDF file.<comment>UFI: New, see spec "Calc Print Settings Sheet Property "Print Entire Sheet""</comment></paragraph> 50<paragraph xml-lang="en-US" id="par_idN108FE" role="heading" level="2" l10n="NEW">To Define a Print Range</paragraph> 51<list type="ordered"> 52<listitem> 53<paragraph xml-lang="en-US" id="par_idN10905" role="paragraph" l10n="NEW">Select the cells that you want to print.</paragraph> 54</listitem> 55<listitem> 56<paragraph xml-lang="en-US" id="par_idN10909" role="paragraph" l10n="NEW">Choose <emph>Format - Print Ranges - Define</emph>.</paragraph> 57</listitem> 58</list> 59<paragraph xml-lang="en-US" id="par_idN10910" role="heading" level="2" l10n="NEW">To Add Cells to a Print Range</paragraph> 60<list type="ordered"> 61<listitem> 62<paragraph xml-lang="en-US" id="par_idN10917" role="paragraph" l10n="NEW">Select the cells that you want to add to the existing print range.</paragraph> 63</listitem> 64<listitem> 65<paragraph xml-lang="en-US" id="par_idN1091B" role="paragraph" l10n="NEW">Choose <emph>Format - Print Ranges - Add</emph>.</paragraph> 66</listitem> 67</list> 68<paragraph xml-lang="en-US" id="par_idN10922" role="heading" level="2" l10n="NEW">To Clear a Print Range</paragraph> 69<list type="unordered"> 70<listitem> 71<paragraph xml-lang="en-US" id="par_idN10929" role="paragraph" l10n="NEW">Choose <emph>Format - Print Ranges - Remove</emph>.</paragraph> 72</listitem> 73</list> 74<paragraph xml-lang="en-US" id="par_idN10953" role="heading" level="2" l10n="NEW">Using the Page Break Preview to Edit Print Ranges</paragraph> 75<paragraph xml-lang="en-US" id="par_idN1093E" role="paragraph" l10n="NEW">In the <emph>Page Break Preview</emph>, print ranges as well as page break regions are outlined by a blue border and contain a centered page number in gray. Nonprinting areas have a gray background.</paragraph> 76<paragraph xml-lang="en-US" id="par_id3153143" role="paragraph" l10n="U" oldref="8">To define a new page break region, drag the border to a new location. When you define a new page break region, an automatic page break is replaced by a manual page break.</paragraph> 77<paragraph xml-lang="en-US" id="par_idN10930" role="heading" level="3" l10n="NEW">To View and Edit Print Ranges</paragraph> 78<list type="ordered"> 79<listitem> 80<paragraph xml-lang="en-US" id="par_idN10937" role="paragraph" l10n="NEW">Choose <emph>View - Page Break Preview</emph>.</paragraph> 81<paragraph xml-lang="en-US" id="par_idN1082A" role="tip" l10n="NEW">To change the default zoom factor of the <emph>Page Break Preview</emph>, double click the percentage value on the <emph>Status</emph> bar, and select a new zoom factor.</paragraph> 82</listitem> 83<listitem> 84<paragraph xml-lang="en-US" id="par_idN10836" role="paragraph" l10n="NEW">Edit the print range.</paragraph> 85<paragraph xml-lang="en-US" id="par_idN10944" role="paragraph" l10n="NEW">To change the size of a print range, drag a border of the range to a new location.</paragraph> 86<paragraph xml-lang="en-US" id="par_id3151075" role="note" l10n="U" oldref="12">To delete a manual page break that is contained in a print range, drag the border of the page break outside of the print range.</paragraph> 87<paragraph xml-lang="en-US" id="par_idN10948" role="paragraph" l10n="NEW">To clear a print range, drag a border of the range onto the opposite border of the range.</paragraph> 88</listitem> 89<listitem> 90<paragraph xml-lang="en-US" id="par_idN10862" role="paragraph" l10n="CHG">To exit the <emph>Page Break Preview</emph>, choose <emph>View - Normal</emph>.</paragraph> 91</listitem> 92</list> 93<section id="relatedtopics"> 94<embed href="text/scalc/guide/print_exact.xhp#print_exact"/> 95<embed href="text/scalc/guide/print_title_row.xhp#print_title_row"/> 96<paragraph xml-lang="en-US" id="par_idN109CF" role="paragraph" l10n="NEW"><link href="text/scalc/01/05080300.xhp">Editing Print Ranges</link></paragraph> 97</section> 98</body> 99</helpdocument> 100