1*b1cdbd2cSJim Jagielski<?xml version="1.0" encoding="UTF-8"?> 2*b1cdbd2cSJim Jagielski<helpdocument version="1.0"> 3*b1cdbd2cSJim Jagielski 4*b1cdbd2cSJim Jagielski<!--*********************************************************** 5*b1cdbd2cSJim Jagielski * 6*b1cdbd2cSJim Jagielski * Licensed to the Apache Software Foundation (ASF) under one 7*b1cdbd2cSJim Jagielski * or more contributor license agreements. See the NOTICE file 8*b1cdbd2cSJim Jagielski * distributed with this work for additional information 9*b1cdbd2cSJim Jagielski * regarding copyright ownership. The ASF licenses this file 10*b1cdbd2cSJim Jagielski * to you under the Apache License, Version 2.0 (the 11*b1cdbd2cSJim Jagielski * "License"); you may not use this file except in compliance 12*b1cdbd2cSJim Jagielski * with the License. You may obtain a copy of the License at 13*b1cdbd2cSJim Jagielski * 14*b1cdbd2cSJim Jagielski * http://www.apache.org/licenses/LICENSE-2.0 15*b1cdbd2cSJim Jagielski * 16*b1cdbd2cSJim Jagielski * Unless required by applicable law or agreed to in writing, 17*b1cdbd2cSJim Jagielski * software distributed under the License is distributed on an 18*b1cdbd2cSJim Jagielski * "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY 19*b1cdbd2cSJim Jagielski * KIND, either express or implied. See the License for the 20*b1cdbd2cSJim Jagielski * specific language governing permissions and limitations 21*b1cdbd2cSJim Jagielski * under the License. 22*b1cdbd2cSJim Jagielski * 23*b1cdbd2cSJim Jagielski ***********************************************************--> 24*b1cdbd2cSJim Jagielski 25*b1cdbd2cSJim Jagielski 26*b1cdbd2cSJim Jagielski 27*b1cdbd2cSJim Jagielski<meta> 28*b1cdbd2cSJim Jagielski<topic id="textscalcguidecsv_filesxml" indexer="include"> 29*b1cdbd2cSJim Jagielski<title xml-lang="en-US" id="tit"> Importing and Exporting CSV Files </title> 30*b1cdbd2cSJim Jagielski<filename>/text/scalc/guide/csv_files.xhp</filename> 31*b1cdbd2cSJim Jagielski</topic> 32*b1cdbd2cSJim Jagielski</meta> 33*b1cdbd2cSJim Jagielski<body> 34*b1cdbd2cSJim Jagielski<bookmark xml-lang="en-US" branch="index" id="bm_id892361"><bookmark_value>number series import</bookmark_value> 35*b1cdbd2cSJim Jagielski<bookmark_value>data series import</bookmark_value> 36*b1cdbd2cSJim Jagielski<bookmark_value>exporting; tables as text</bookmark_value> 37*b1cdbd2cSJim Jagielski<bookmark_value>importing; tables as text</bookmark_value> 38*b1cdbd2cSJim Jagielski<bookmark_value>delimited values and files</bookmark_value> 39*b1cdbd2cSJim Jagielski<bookmark_value>comma separated files and values</bookmark_value> 40*b1cdbd2cSJim Jagielski<bookmark_value>text file import and export</bookmark_value> 41*b1cdbd2cSJim Jagielski<bookmark_value>csv files;importing and exporting</bookmark_value> 42*b1cdbd2cSJim Jagielski<bookmark_value>tables; importing/exporting as text</bookmark_value> 43*b1cdbd2cSJim Jagielski<bookmark_value>text documents; importing to spreadsheets</bookmark_value> 44*b1cdbd2cSJim Jagielski<bookmark_value>opening;text csv files</bookmark_value> 45*b1cdbd2cSJim Jagielski<bookmark_value>saving;as text csv</bookmark_value> 46*b1cdbd2cSJim Jagielski</bookmark><comment>MW deleted "importing;text data bases" and copied 4 index entries from scalc/guide/csv_formula.xhp</comment><comment>mw added "saving;" and "opening;"</comment> 47*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN10862" role="heading" level="1" l10n="NEW"><variable id="csv_files"><link href="text/scalc/guide/csv_files.xhp">Opening and Saving Text CSV Files</link> 48*b1cdbd2cSJim Jagielski</variable></paragraph> 49*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN10880" role="paragraph" l10n="NEW">Comma Separated Values (CSV) is a text file format that you can use to exchange data from a database or a spreadsheet between applications. Each line in a Text CSV file represents a record in the database, or a row in a spreadsheet. Each field in a database record or cell in a spreadsheet row is usually separated by a comma. However, you can use other characters to delimit a field, such as a tabulator character.</paragraph> 50*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN10886" role="paragraph" l10n="NEW">If the field or cell contains a comma, the field or cell <emph>must</emph> be enclosed by single quotes (') or double quotes (").</paragraph> 51*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN10890" role="heading" level="2" l10n="CHG">To Open a Text CSV File in Calc</paragraph> 52*b1cdbd2cSJim Jagielski<list type="ordered"> 53*b1cdbd2cSJim Jagielski<listitem> 54*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN10897" role="listitem" l10n="NEW">Choose <item type="menuitem">File - Open</item>.</paragraph> 55*b1cdbd2cSJim Jagielski</listitem> 56*b1cdbd2cSJim Jagielski<listitem> 57*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN1089F" role="listitem" l10n="NEW">Locate the CSV file that you want to open.</paragraph> 58*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN108A2" role="listitem" l10n="NEW">If the file has a *.csv extension, select the file.</paragraph> 59*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN108A5" role="listitem" l10n="NEW">If the CSV file has another extension, select the file, and then select "Text CSV" in the <item type="menuitem">File type</item> box</paragraph> 60*b1cdbd2cSJim Jagielski</listitem> 61*b1cdbd2cSJim Jagielski<listitem> 62*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN1082D" role="listitem" l10n="NEW">Click <item type="menuitem">Open</item>.</paragraph> 63*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN10834" role="listitem" l10n="NEW">The <item type="menuitem">Text Import</item> dialog opens.</paragraph> 64*b1cdbd2cSJim Jagielski</listitem> 65*b1cdbd2cSJim Jagielski<listitem> 66*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN108B1" role="listitem" l10n="NEW">Specify the options to divide the text in the file into columns.</paragraph> 67*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN108BB" role="listitem" l10n="NEW">You can preview the layout of the imported data at the bottom of the <item type="menuitem">Text Import</item> dialog. </paragraph> 68*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_id8444166" role="listitem" l10n="NEW">Right-click a column in the preview to set the format or to hide the column.</paragraph> 69*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN108E2" role="tip" l10n="CHG">Check the text delimiter box that matches the character used as text delimiter in the file. In case of an unlisted delimiter, type the character into the input box.</paragraph> 70*b1cdbd2cSJim Jagielski</listitem> 71*b1cdbd2cSJim Jagielski<listitem> 72*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN108C5" role="listitem" l10n="NEW">Click <item type="menuitem">OK</item>.</paragraph> 73*b1cdbd2cSJim Jagielski</listitem> 74*b1cdbd2cSJim Jagielski</list> 75*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN108FA" role="heading" level="2" l10n="NEW">To Save a Sheet as a Text CSV File</paragraph> 76*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN106FC" role="note" l10n="NEW">When you export a spreadsheet to CSV format, only the data on the current sheet is saved. All other information, including formulas and formatting, is lost.</paragraph> 77*b1cdbd2cSJim Jagielski<list type="ordered"> 78*b1cdbd2cSJim Jagielski<listitem> 79*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN10901" role="listitem" l10n="NEW">Open the Calc sheet that you want to save as a Text CSV file.</paragraph> 80*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN107AF" role="note" l10n="NEW">Only the current sheet can be exported.</paragraph> 81*b1cdbd2cSJim Jagielski</listitem> 82*b1cdbd2cSJim Jagielski<listitem> 83*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN10905" role="listitem" l10n="NEW">Choose <item type="menuitem">File - Save as</item>.</paragraph> 84*b1cdbd2cSJim Jagielski</listitem> 85*b1cdbd2cSJim Jagielski<listitem> 86*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN10915" role="listitem" l10n="NEW">In the <item type="menuitem">File name</item> box, enter a name for the file.</paragraph> 87*b1cdbd2cSJim Jagielski</listitem> 88*b1cdbd2cSJim Jagielski<listitem> 89*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN1090D" role="listitem" l10n="NEW">In the <item type="menuitem">File type</item> box, select "Text CSV".</paragraph> 90*b1cdbd2cSJim Jagielski</listitem> 91*b1cdbd2cSJim Jagielski<listitem> 92*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN107DD" role="listitem" l10n="NEW">(Optional) Set the field options for the Text CSV file.</paragraph> 93*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN1091C" role="listitem" l10n="NEW">Select <item type="menuitem">Edit filter settings</item>.</paragraph> 94*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN107ED" role="listitem" l10n="NEW">In the <item type="menuitem">Export of text files</item> dialog, select the options that you want.</paragraph> 95*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN107F4" role="listitem" l10n="NEW">Click <item type="menuitem">OK</item>.</paragraph> 96*b1cdbd2cSJim Jagielski</listitem> 97*b1cdbd2cSJim Jagielski<listitem> 98*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_idN107FC" role="listitem" l10n="NEW">Click <item type="menuitem">Save</item>.</paragraph> 99*b1cdbd2cSJim Jagielski</listitem> 100*b1cdbd2cSJim Jagielski</list> 101*b1cdbd2cSJim Jagielski<section id="relatedtopics"> 102*b1cdbd2cSJim Jagielski<embed href="text/scalc/guide/csv_formula.xhp#csv_formula"/> 103*b1cdbd2cSJim Jagielski<embed href="text/shared/guide/data_im_export.xhp#data_im_export"/> 104*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_id3153487" role="paragraph" l10n="U" oldref="20"><switchinline select="sys"><caseinline select="MAC">%PRODUCTNAME - Preferences</caseinline><defaultinline>Tools - Options</defaultinline></switchinline> - <link href="text/shared/optionen/01060100.xhp" name="Spreadsheet - View">%PRODUCTNAME Calc - View</link></paragraph> 105*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_id3153008" role="paragraph" l10n="U" oldref="21"><link href="text/shared/00/00000207.xhp" name="Export text files">Export text files</link></paragraph> 106*b1cdbd2cSJim Jagielski<paragraph xml-lang="en-US" id="par_id3155595" role="paragraph" l10n="U" oldref="22"><link href="text/shared/00/00000208.xhp" name="Import text files">Import text files</link></paragraph> 107*b1cdbd2cSJim Jagielski</section> 108*b1cdbd2cSJim Jagielski</body> 109*b1cdbd2cSJim Jagielski</helpdocument>