1<?xml version="1.0" encoding="UTF-8"?> 2<helpdocument version="1.0"> 3 4<!--*********************************************************** 5 * 6 * Licensed to the Apache Software Foundation (ASF) under one 7 * or more contributor license agreements. See the NOTICE file 8 * distributed with this work for additional information 9 * regarding copyright ownership. The ASF licenses this file 10 * to you under the Apache License, Version 2.0 (the 11 * "License"); you may not use this file except in compliance 12 * with the License. You may obtain a copy of the License at 13 * 14 * http://www.apache.org/licenses/LICENSE-2.0 15 * 16 * Unless required by applicable law or agreed to in writing, 17 * software distributed under the License is distributed on an 18 * "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY 19 * KIND, either express or implied. See the License for the 20 * specific language governing permissions and limitations 21 * under the License. 22 * 23 ***********************************************************--> 24 25 26 27 28<meta> 29 <topic id="textswriterguideconditional_textxml" indexer="include" status="PUBLISH"> 30 <title xml-lang="en-US" id="tit">Conditional Text</title> 31 <filename>/text/swriter/guide/conditional_text.xhp</filename> 32 </topic> 33 </meta> 34 <body> 35<bookmark xml-lang="en-US" branch="index" id="bm_id3155619"><bookmark_value>matching conditional text in fields</bookmark_value> 36 <bookmark_value>if-then queries as fields</bookmark_value> 37 <bookmark_value>conditional text; setting up</bookmark_value> 38 <bookmark_value>text; conditional text</bookmark_value> 39 <bookmark_value>defining;conditions</bookmark_value> 40</bookmark> 41<paragraph xml-lang="en-US" id="hd_id3155619" role="heading" level="1" l10n="U" oldref="4"><variable id="conditional_text"><link href="text/swriter/guide/conditional_text.xhp" name="Conditional Text">Conditional Text</link> 42</variable></paragraph> 43 <paragraph xml-lang="en-US" id="par_id3155879" role="paragraph" l10n="U" oldref="5">You can set up fields in your document that display text when a condition that you define is met. For example, you can define the conditional text that is displayed in a series of reminder letters.</paragraph> 44 <paragraph xml-lang="en-US" id="par_id3155895" role="paragraph" l10n="U" oldref="6">Setting up conditional text in this example is a two-part process. First you create a variable, and then you create the condition.</paragraph> 45 <paragraph xml-lang="en-US" id="hd_id3153175" role="heading" level="2" l10n="U" 46 oldref="61">To Define a Conditional Variable</paragraph> 47 <paragraph xml-lang="en-US" id="par_id3153185" role="paragraph" l10n="U" oldref="62">The first part of the example is to define a variable for the condition statement. </paragraph> 48 <list type="ordered"> 49 <listitem> 50 <paragraph xml-lang="en-US" id="par_id3155566" role="listitem" l10n="U" oldref="8">Choose <item type="menuitem">Insert - Fields - Other</item>, and then click the <item type="menuitem">Variables</item> tab.</paragraph> 51 </listitem> 52 <listitem> 53 <paragraph xml-lang="en-US" id="par_id3147759" role="listitem" l10n="U" oldref="9">Click "Set variable" in the <item type="menuitem">Type</item> 54 <emph/>list.</paragraph> 55 </listitem> 56 <listitem> 57 <paragraph xml-lang="en-US" id="par_id3147784" role="listitem" l10n="U" oldref="10">Type a name for the variable in the <item type="menuitem">Name</item> box, for example <item type="literal">Reminder</item>.</paragraph> 58 </listitem> 59 <listitem> 60 <paragraph xml-lang="en-US" id="par_id3147810" role="listitem" l10n="U" oldref="57">Click "Text" in the<emph/> 61 <item type="menuitem">Format</item> list.</paragraph> 62 </listitem> 63 <listitem> 64 <paragraph xml-lang="en-US" id="par_id7748344" role="listitem" l10n="NEW">Enter <item type="literal">1</item> in the <item type="menuitem">Value</item> box, and then click <item type="menuitem">Insert</item>.<br/>The Format list now displays a "General" format.</paragraph> 65 </listitem> 66 </list> 67 <paragraph xml-lang="en-US" id="hd_id3145645" role="heading" level="2" l10n="U" 68 oldref="63">To Define a Condition and the Conditional Text</paragraph> 69 <paragraph xml-lang="en-US" id="par_id3145659" role="paragraph" l10n="U" oldref="64">The second part of the example is to define the condition that must be met, and to insert a placeholder for displaying the conditional text in your document.</paragraph> 70 <list type="ordered"> 71 <listitem> 72 <paragraph xml-lang="en-US" id="par_id3151193" role="listitem" l10n="U" oldref="12">Place the cursor where you want to insert the conditional text in your text.</paragraph> 73 </listitem> 74 <listitem> 75 <paragraph xml-lang="en-US" id="par_id3151212" role="listitem" l10n="U" oldref="65">Choose <item type="menuitem">Insert - Fields - Other</item>, and then click the <item type="menuitem">Functions</item> tab.</paragraph> 76 </listitem> 77 <listitem> 78 <paragraph xml-lang="en-US" id="par_id3151250" role="listitem" l10n="U" oldref="13">Click "Conditional text" in the <item type="menuitem">Type</item> 79 <emph/>list.</paragraph> 80 </listitem> 81 <listitem> 82 <paragraph xml-lang="en-US" id="par_id3155936" role="listitem" l10n="U" oldref="14">Type <item type="literal">Reminder EQ "3"</item> in the <item type="menuitem">Condition</item> 83 <emph/>box. In other words, the conditional text will be displayed when the variable in the field that you defined in the first part of this example is equal to three.</paragraph> 84 <paragraph xml-lang="en-US" id="par_id3155969" role="listitem" l10n="U" oldref="15">The quotation marks enclosing the "3" indicate that the variable that you defined in the first part of this example is a text string.</paragraph> 85 </listitem> 86 </list> 87 <list type="ordered" startwith="5"> 88 <listitem> 89 <paragraph xml-lang="en-US" id="par_id3150446" role="listitem" l10n="U" oldref="16">Type the text that you want to display when the condition is met in the <emph>Then</emph> box. There is almost no limit to the length of the text that you can enter. You can paste a paragraph into this box.</paragraph> 90 </listitem> 91 <listitem> 92 <paragraph xml-lang="en-US" id="par_id3150473" role="listitem" l10n="U" oldref="17">Click <emph>Insert</emph>, and then click <emph>Close</emph>.</paragraph> 93 </listitem> 94 </list> 95 <paragraph xml-lang="en-US" id="hd_id3155073" role="heading" level="2" l10n="U" 96 oldref="66">To Display the Conditional Text</paragraph> 97 <paragraph xml-lang="en-US" id="par_id3155086" role="paragraph" l10n="U" oldref="67">In this example, the conditional text is displayed when the value of the conditional variable is equal to 3.</paragraph> 98 <list type="ordered"> 99 <listitem> 100 <paragraph xml-lang="en-US" id="par_id3155110" role="listitem" l10n="U" oldref="19">Place your cursor in front of the field that you defined in the first part of this example, and then choose <emph>Edit - Fields</emph>.</paragraph> 101 </listitem> 102 <listitem> 103 <paragraph xml-lang="en-US" id="par_id3155136" role="listitem" l10n="U" oldref="68">Replace the number in the <item type="menuitem">Value</item> 104 <emph/>box with 3, and then click<emph/> 105 <item type="menuitem">Close</item>.</paragraph> 106 </listitem> 107 <listitem> 108 <paragraph xml-lang="en-US" id="par_id3155168" role="listitem" l10n="U" oldref="20">If the field does not automatically update, press F9.</paragraph> 109 </listitem> 110 </list> 111 <section id="relatedtopics"> 112 <embed href="text/swriter/guide/fields_userdata.xhp#fields_userdata"/> 113 <embed href="text/swriter/guide/conditional_text2.xhp#conditional_text2"/> 114 <embed href="text/swriter/01/04090200.xhp#defining_conditions"/> 115 <paragraph xml-lang="en-US" id="par_id3145714" role="paragraph" l10n="C"><link href="text/swriter/02/14020000.xhp" name="List of conditional operators">List of conditional operators</link></paragraph> 116 </section> 117 </body> 118</helpdocument>