1<?xml version="1.0" encoding="UTF-8"?> 2 3<!--*********************************************************** 4 * 5 * Licensed to the Apache Software Foundation (ASF) under one 6 * or more contributor license agreements. See the NOTICE file 7 * distributed with this work for additional information 8 * regarding copyright ownership. The ASF licenses this file 9 * to you under the Apache License, Version 2.0 (the 10 * "License"); you may not use this file except in compliance 11 * with the License. You may obtain a copy of the License at 12 * 13 * http://www.apache.org/licenses/LICENSE-2.0 14 * 15 * Unless required by applicable law or agreed to in writing, 16 * software distributed under the License is distributed on an 17 * "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY 18 * KIND, either express or implied. See the License for the 19 * specific language governing permissions and limitations 20 * under the License. 21 * 22 ***********************************************************--> 23 24<helpdocument version="1.0"> 25<meta> 26<topic id="textscalcguidevalidityxml" indexer="include" status="PUBLISH"> 27<title id="tit" xml-lang="en-US">Validity of Cell Contents</title> 28<filename>/text/scalc/guide/validity.xhp</filename> 29</topic> 30</meta> 31<body> 32<bookmark xml-lang="en-US" branch="index" id="bm_id3156442"><bookmark_value>values; limiting on input</bookmark_value> 33<bookmark_value>limits; specifying value limits on input</bookmark_value> 34<bookmark_value>permitted cell contents</bookmark_value> 35<bookmark_value>data validity</bookmark_value> 36<bookmark_value>validity</bookmark_value> 37<bookmark_value>cells; validity</bookmark_value> 38<bookmark_value>error messages; defining for incorrect input</bookmark_value> 39<bookmark_value>actions in case of incorrect input</bookmark_value> 40<bookmark_value>Help tips; defining text for cell input</bookmark_value> 41<bookmark_value>comments;help text for cells</bookmark_value> 42<bookmark_value>cells; defining input help</bookmark_value> 43<bookmark_value>macros; running when incorrect input</bookmark_value> 44<bookmark_value>data; validity check</bookmark_value> 45</bookmark><comment>mw changed "limit...;"</comment> 46<paragraph role="heading" id="hd_id3156442" xml-lang="en-US" level="1" l10n="U" oldref="22"><variable id="validity"><link href="text/scalc/guide/validity.xhp" name="Validity of Cell Contents">Validity of Cell Contents</link> 47</variable></paragraph> 48<paragraph role="paragraph" id="par_id3156283" xml-lang="en-US" l10n="U" oldref="2">For each cell, you can define entries to be valid. Invalid entries to a cell will be rejected.</paragraph> 49<paragraph role="warning" id="par_id3145252" xml-lang="en-US" l10n="U" oldref="3">The validity rule is activated when a new value is entered. If an invalid value has already been inserted into the cell, or if you insert a value in the cell either with drag-and-drop or by copying and pasting, the validity rule will not take effect.</paragraph> 50<paragraph role="note" id="par_id5174718" xml-lang="en-US" l10n="NEW">You can choose <emph>Tools - Detective</emph> at any time and choose the command <link href="text/scalc/01/06030800.xhp" name="Mark Invalid Data"><emph>Mark Invalid Data</emph></link> to display which cells contain invalid values.</paragraph> 51<paragraph role="heading" id="hd_id3155603" xml-lang="en-US" level="2" l10n="U" oldref="5">Using Cell Contents Validity</paragraph> 52<list type="ordered"> 53<listitem> 54<paragraph role="paragraph" id="par_id3155959" xml-lang="en-US" l10n="U" oldref="6">Select the cells for which you want to define a new validity rule.</paragraph> 55</listitem> 56<listitem> 57<paragraph role="paragraph" id="par_id3148837" xml-lang="en-US" l10n="U" oldref="8">Choose <item type="menuitem">Data - Validity</item>.</paragraph> 58</listitem> 59<listitem> 60<paragraph role="paragraph" id="par_id3156020" xml-lang="en-US" l10n="U" oldref="9">On the <emph>Criteria</emph> tab page, enter the conditions for new values entered into cells. </paragraph> 61</listitem> 62<listitem> 63<paragraph role="paragraph" id="par_id3159208" xml-lang="en-US" l10n="U" oldref="10">In the <emph>Allow</emph> field, select an option.</paragraph> 64</listitem> 65<listitem> 66<paragraph role="paragraph" id="par_id3153011" xml-lang="en-US" l10n="U" oldref="11">If you select "Whole Numbers", values such as "12.5" are not allowed. Choosing "Date" allows date information both in the local date format as well as in the form of a <link href="text/sbasic/shared/03030101.xhp" name="serial date">serial date</link>. Similarly, the "Time" condition permits time values such as "12:00" or serial time numbers. "Text Length" stipulates that cells are allowed to contain text only.</paragraph> 67<paragraph role="paragraph" id="par_id9224829" xml-lang="en-US" l10n="NEW">Select "List" to enter a list of valid entries.</paragraph> 68</listitem> 69<listitem> 70<paragraph role="paragraph" id="par_id3149317" xml-lang="en-US" l10n="U" oldref="13">Select the next condition under <emph>Data</emph>. According to what you choose, additional options will be selectable.</paragraph> 71</listitem> 72</list> 73<paragraph role="paragraph" id="par_id3151389" xml-lang="en-US" l10n="U" oldref="15">After you have determined the conditions for cell validity, you can use the other two tab pages to create message boxes:</paragraph> 74<list type="unordered"> 75<listitem> 76<paragraph role="listitem" id="par_id3159261" xml-lang="en-US" l10n="U" oldref="16">On the <emph>Input Help</emph> tab page, enter the title and the text of the tip, which will then be displayed if the cell is selected.</paragraph> 77</listitem> 78<listitem> 79<paragraph role="listitem" id="par_id3156396" xml-lang="en-US" l10n="U" oldref="17">On the <emph>Error Alert</emph> tab page, select the action to be carried out in the event of an error.</paragraph> 80<paragraph role="listitem" id="par_id3147416" xml-lang="en-US" l10n="U" oldref="18">If you select "Stop" as the action, invalid entries are not accepted, and the previous cell contents are retained.</paragraph> 81<paragraph role="listitem" id="par_id3150033" xml-lang="en-US" l10n="U" oldref="19">Select "Warning" or "Information" to display a dialog in which the entry can either be canceled or accepted.</paragraph> 82<paragraph role="listitem" id="par_id3149947" xml-lang="en-US" l10n="U" oldref="20">If you select "Macro", then by using the <emph>Browse</emph> button you can specify a macro to be run in the event of an error.</paragraph> 83</listitem> 84</list> 85<paragraph role="paragraph" id="par_id3149011" xml-lang="en-US" l10n="U" oldref="35">To display the error message, select <emph>Show error message when invalid values are entered</emph>.</paragraph> 86<embed href="text/scalc/01/12120300.xhp#examplemakro"/> 87<paragraph role="note" id="par_id3148586" xml-lang="en-US" l10n="U" oldref="21">After changing the action for a cell on the <emph>Error Alert</emph> tab page and closing the dialog with OK, you must first select another cell before the change takes effect.</paragraph> 88<section id="relatedtopics"> 89<paragraph role="paragraph" id="par_id3154805" xml-lang="en-US" l10n="U" oldref="30"><link href="text/scalc/01/12120000.xhp" name="Data - Validity">Data - Validity</link></paragraph> 90</section> 91</body> 92</helpdocument> 93