1cdf0e10cSrcweir<?xml version="1.0" encoding="UTF-8"?> 2cdf0e10cSrcweir<helpdocument version="1.0"> 3cdf0e10cSrcweir 4*0e4b25e7SAndrew Rist<!--*********************************************************** 5cdf0e10cSrcweir * 6*0e4b25e7SAndrew Rist * Licensed to the Apache Software Foundation (ASF) under one 7*0e4b25e7SAndrew Rist * or more contributor license agreements. See the NOTICE file 8*0e4b25e7SAndrew Rist * distributed with this work for additional information 9*0e4b25e7SAndrew Rist * regarding copyright ownership. The ASF licenses this file 10*0e4b25e7SAndrew Rist * to you under the Apache License, Version 2.0 (the 11*0e4b25e7SAndrew Rist * "License"); you may not use this file except in compliance 12*0e4b25e7SAndrew Rist * with the License. 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See the License for the 20*0e4b25e7SAndrew Rist * specific language governing permissions and limitations 21*0e4b25e7SAndrew Rist * under the License. 22*0e4b25e7SAndrew Rist * 23*0e4b25e7SAndrew Rist ***********************************************************--> 24*0e4b25e7SAndrew Rist 25*0e4b25e7SAndrew Rist 26cdf0e10cSrcweir 27cdf0e10cSrcweir 28cdf0e10cSrcweir<meta> 29cdf0e10cSrcweir <topic id="textswriterguidereferencesxml" indexer="include"> 30cdf0e10cSrcweir <title xml-lang="en-US" id="tit">Inserting Cross-References</title> 31cdf0e10cSrcweir <filename>/text/swriter/guide/references.xhp</filename> 32cdf0e10cSrcweir </topic> 33cdf0e10cSrcweir </meta> 34cdf0e10cSrcweir <body> 35cdf0e10cSrcweir<bookmark xml-lang="en-US" branch="index" id="bm_id3145087"><bookmark_value>references; inserting cross-references</bookmark_value> 36cdf0e10cSrcweir <bookmark_value>cross-references; inserting and updating</bookmark_value> 37cdf0e10cSrcweir <bookmark_value>tables; cross-referencing</bookmark_value> 38cdf0e10cSrcweir <bookmark_value>pictures; cross-referencing</bookmark_value> 39cdf0e10cSrcweir <bookmark_value>objects; cross-referencing</bookmark_value> 40cdf0e10cSrcweir <bookmark_value>OLE objects;cross-referencing</bookmark_value> 41cdf0e10cSrcweir <bookmark_value>draw objects;cross-referencing</bookmark_value> 42cdf0e10cSrcweir <bookmark_value>updating;cross-references</bookmark_value> 43cdf0e10cSrcweir <bookmark_value>inserting;cross-references</bookmark_value> 44cdf0e10cSrcweir</bookmark> 45cdf0e10cSrcweir<paragraph xml-lang="en-US" id="hd_id3145087" role="heading" level="1" l10n="U" 46cdf0e10cSrcweir oldref="28"><variable id="references"><link href="text/swriter/guide/references.xhp" name="Inserting Cross-References">Inserting Cross-References</link> 47cdf0e10cSrcweir</variable></paragraph> 48cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3159263" role="paragraph" l10n="CHG" oldref="8">Cross-references allow you to jump to specific text passages and objects in a single document. A cross-reference consists of a target and a reference that are inserted as <link href="text/swriter/guide/fields.xhp" name="fields">fields</link> in the document.</paragraph> 49cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3155860" role="paragraph" l10n="U" oldref="21">Objects with captions and bookmarks can be used as targets.</paragraph> 50cdf0e10cSrcweir <paragraph xml-lang="en-US" id="hd_id3149833" role="heading" level="2" l10n="U" 51cdf0e10cSrcweir oldref="38">Cross-Referencing Text</paragraph> 52cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3149846" role="paragraph" l10n="U" oldref="39">Before you can insert a cross-reference, you must first specify the targets in your text.</paragraph> 53cdf0e10cSrcweir <paragraph xml-lang="en-US" id="hd_id3156105" role="heading" level="3" l10n="U" 54cdf0e10cSrcweir oldref="52">To Insert a Target</paragraph> 55cdf0e10cSrcweir <list type="ordered"> 56cdf0e10cSrcweir <listitem> 57cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3153408" role="listitem" l10n="U" oldref="40">Select the text that you want to use as a target for the cross-reference.</paragraph> 58cdf0e10cSrcweir </listitem> 59cdf0e10cSrcweir <listitem> 60cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3153125" role="listitem" l10n="U" oldref="41">Choose <emph>Insert - Cross-reference</emph>.</paragraph> 61cdf0e10cSrcweir </listitem> 62cdf0e10cSrcweir <listitem> 63cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3149634" role="listitem" l10n="U" oldref="42">In the <item type="menuitem">Type</item> list, select “Set Reference”.</paragraph> 64cdf0e10cSrcweir </listitem> 65cdf0e10cSrcweir <listitem> 66cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3149614" role="listitem" l10n="U" oldref="43">Type a name for the target in the <emph>Name</emph> box. The selected text is displayed in the <emph>Value</emph> box.</paragraph> 67cdf0e10cSrcweir </listitem> 68cdf0e10cSrcweir <listitem> 69cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3145110" role="listitem" l10n="U" oldref="44">Click <item type="menuitem">Insert</item>. The name of the target is added to the <item type="menuitem">Selection</item> 70cdf0e10cSrcweir <emph/>list.</paragraph> 71cdf0e10cSrcweir </listitem> 72cdf0e10cSrcweir </list> 73cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3156257" role="paragraph" l10n="U" oldref="45">Leave the dialog open and proceed to the next section.</paragraph> 74cdf0e10cSrcweir <paragraph xml-lang="en-US" id="hd_id3153370" role="heading" level="3" l10n="U" 75cdf0e10cSrcweir oldref="53">To Create a Cross-Reference to a Target</paragraph> 76cdf0e10cSrcweir <list type="ordered"> 77cdf0e10cSrcweir <listitem> 78cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id7032074" role="listitem" l10n="NEW">Position the cursor in the text where you want to insert a cross-reference.</paragraph> 79cdf0e10cSrcweir </listitem> 80cdf0e10cSrcweir <listitem> 81cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id7796868" role="listitem" l10n="NEW">Choose <emph>Insert - Cross-reference</emph> to open the dialog, if it is not open already.</paragraph> 82cdf0e10cSrcweir </listitem> 83cdf0e10cSrcweir <listitem> 84cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3153392" role="listitem" l10n="U" oldref="46">In the <emph>Type</emph> list, select "Insert Reference".</paragraph> 85cdf0e10cSrcweir </listitem> 86cdf0e10cSrcweir <listitem> 87cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3154256" role="listitem" l10n="U" oldref="47">In the <emph>Selection</emph> list, select the target that you want to cross-reference.</paragraph> 88cdf0e10cSrcweir </listitem> 89cdf0e10cSrcweir <listitem> 90cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3154856" role="listitem" l10n="CHG" oldref="48">In the <emph>Insert reference to</emph> list, select the format for the cross-reference. The <link href="text/swriter/01/04090002.xhp" name="format">format</link> specifies the type of information that is displayed as the cross-reference. For example, "Reference" inserts the target text, and "Page" inserts the page number where the target is located. For footnotes the footnote number is inserted.</paragraph> 91cdf0e10cSrcweir </listitem> 92cdf0e10cSrcweir <listitem> 93cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3155895" role="listitem" l10n="U" oldref="49">Click <emph>Insert</emph>.</paragraph> 94cdf0e10cSrcweir </listitem> 95cdf0e10cSrcweir <listitem> 96cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3148685" role="listitem" l10n="U" oldref="54">Click <emph>Close</emph> when finished.</paragraph> 97cdf0e10cSrcweir </listitem> 98cdf0e10cSrcweir </list> 99cdf0e10cSrcweir <paragraph xml-lang="en-US" id="hd_id3149980" role="heading" level="2" l10n="U" 100cdf0e10cSrcweir oldref="29">Cross-Referencing an Object</paragraph> 101cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3149992" role="paragraph" l10n="U" oldref="30">You can cross-reference most objects in your document, such as graphics, drawing objects, OLE objects, and tables, so long as they have a caption. To add a caption to an object, select the object, and then choose <link href="text/swriter/guide/captions.xhp" name="Insert - Caption"><emph>Insert - Caption</emph></link>.</paragraph> 102cdf0e10cSrcweir <list type="ordered"> 103cdf0e10cSrcweir <listitem> 104cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3147123" role="listitem" l10n="U" oldref="14">Click in the document where you want to insert the cross-reference.</paragraph> 105cdf0e10cSrcweir </listitem> 106cdf0e10cSrcweir <listitem> 107cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3150212" role="listitem" l10n="U" oldref="11">Choose <emph>Insert - Cross-reference</emph>.</paragraph> 108cdf0e10cSrcweir </listitem> 109cdf0e10cSrcweir <listitem> 110cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3150236" role="listitem" l10n="U" oldref="32">In the <emph>Type</emph> list, select the caption category of the object.</paragraph> 111cdf0e10cSrcweir </listitem> 112cdf0e10cSrcweir <listitem> 113cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3150942" role="listitem" l10n="U" oldref="33">In the <emph>Selection</emph> list, select the caption number of the object that you want to cross-reference.</paragraph> 114cdf0e10cSrcweir </listitem> 115cdf0e10cSrcweir <listitem> 116cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3150968" role="listitem" l10n="CHG" oldref="34">In the <emph>Insert reference to</emph> list, select the format of the cross-reference. The <link href="text/swriter/01/04090002.xhp" name="format">format</link> specifies the type of information that is displayed as the cross-reference. For example, "Reference" inserts the caption category and caption text of the object.</paragraph> 117cdf0e10cSrcweir </listitem> 118cdf0e10cSrcweir <listitem> 119cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3150535" role="listitem" l10n="U" oldref="35">Click <emph>Insert</emph>.</paragraph> 120cdf0e10cSrcweir </listitem> 121cdf0e10cSrcweir <listitem> 122cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3151092" role="listitem" l10n="U" oldref="55">Click <emph>Close</emph> when finished.</paragraph> 123cdf0e10cSrcweir </listitem> 124cdf0e10cSrcweir </list> 125cdf0e10cSrcweir <paragraph xml-lang="en-US" id="hd_id3151115" role="heading" level="2" l10n="U" 126cdf0e10cSrcweir oldref="56">Updating Cross-References</paragraph> 127cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id3153594" role="paragraph" l10n="U" oldref="51">To manually update the cross-references in a document, press F9.</paragraph> 128cdf0e10cSrcweir <paragraph xml-lang="en-US" id="par_id7321390" role="tip" l10n="NEW">Choose <emph>View - Fields</emph> to switch between viewing the reference names and the reference contents.</paragraph> 129cdf0e10cSrcweir <embed href="text/shared/00/00000004.xhp#related"/> 130cdf0e10cSrcweir <embed href="text/swriter/guide/references_modify.xhp#references_modify"/> 131cdf0e10cSrcweir <embed href="text/swriter/guide/hyperlinks.xhp#hyperlinks"/> 132cdf0e10cSrcweir <embed href="text/shared/guide/hyperlink_insert.xhp#hyperlink_insert"/> 133cdf0e10cSrcweir </body> 134cdf0e10cSrcweir</helpdocument>