1<?xml version="1.0" encoding="UTF-8"?> 2<helpdocument version="1.0"> 3 4<!--*********************************************************** 5 * 6 * Licensed to the Apache Software Foundation (ASF) under one 7 * or more contributor license agreements. See the NOTICE file 8 * distributed with this work for additional information 9 * regarding copyright ownership. The ASF licenses this file 10 * to you under the Apache License, Version 2.0 (the 11 * "License"); you may not use this file except in compliance 12 * with the License. You may obtain a copy of the License at 13 * 14 * http://www.apache.org/licenses/LICENSE-2.0 15 * 16 * Unless required by applicable law or agreed to in writing, 17 * software distributed under the License is distributed on an 18 * "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY 19 * KIND, either express or implied. See the License for the 20 * specific language governing permissions and limitations 21 * under the License. 22 * 23 ***********************************************************--> 24 25 26 27<meta> 28<topic id="textscalcguidecsv_filesxml" indexer="include"> 29<title xml-lang="en-US" id="tit"> Importing and Exporting CSV Files </title> 30<filename>/text/scalc/guide/csv_files.xhp</filename> 31</topic> 32</meta> 33<body> 34<bookmark xml-lang="en-US" branch="index" id="bm_id892361"><bookmark_value>number series import</bookmark_value> 35<bookmark_value>data series import</bookmark_value> 36<bookmark_value>exporting; tables as text</bookmark_value> 37<bookmark_value>importing; tables as text</bookmark_value> 38<bookmark_value>delimited values and files</bookmark_value> 39<bookmark_value>comma separated files and values</bookmark_value> 40<bookmark_value>text file import and export</bookmark_value> 41<bookmark_value>csv files;importing and exporting</bookmark_value> 42<bookmark_value>tables; importing/exporting as text</bookmark_value> 43<bookmark_value>text documents; importing to spreadsheets</bookmark_value> 44<bookmark_value>opening;text csv files</bookmark_value> 45<bookmark_value>saving;as text csv</bookmark_value> 46</bookmark><comment>MW deleted "importing;text data bases" and copied 4 index entries from scalc/guide/csv_formula.xhp</comment><comment>mw added "saving;" and "opening;"</comment> 47<paragraph xml-lang="en-US" id="par_idN10862" role="heading" level="1" l10n="NEW"><variable id="csv_files"><link href="text/scalc/guide/csv_files.xhp">Opening and Saving Text CSV Files</link> 48</variable></paragraph> 49<paragraph xml-lang="en-US" id="par_idN10880" role="paragraph" l10n="NEW">Comma Separated Values (CSV) is a text file format that you can use to exchange data from a database or a spreadsheet between applications. Each line in a Text CSV file represents a record in the database, or a row in a spreadsheet. Each field in a database record or cell in a spreadsheet row is usually separated by a comma. However, you can use other characters to delimit a field, such as a tabulator character.</paragraph> 50<paragraph xml-lang="en-US" id="par_idN10886" role="paragraph" l10n="NEW">If the field or cell contains a comma, the field or cell <emph>must</emph> be enclosed by single quotes (') or double quotes (").</paragraph> 51<paragraph xml-lang="en-US" id="par_idN10890" role="heading" level="2" l10n="CHG">To Open a Text CSV File in Calc</paragraph> 52<list type="ordered"> 53<listitem> 54<paragraph xml-lang="en-US" id="par_idN10897" role="listitem" l10n="NEW">Choose <item type="menuitem">File - Open</item>.</paragraph> 55</listitem> 56<listitem> 57<paragraph xml-lang="en-US" id="par_idN1089F" role="listitem" l10n="NEW">Locate the CSV file that you want to open.</paragraph> 58<paragraph xml-lang="en-US" id="par_idN108A2" role="listitem" l10n="NEW">If the file has a *.csv extension, select the file.</paragraph> 59<paragraph xml-lang="en-US" id="par_idN108A5" role="listitem" l10n="NEW">If the CSV file has another extension, select the file, and then select "Text CSV" in the <item type="menuitem">File type</item> box</paragraph> 60</listitem> 61<listitem> 62<paragraph xml-lang="en-US" id="par_idN1082D" role="listitem" l10n="NEW">Click <item type="menuitem">Open</item>.</paragraph> 63<paragraph xml-lang="en-US" id="par_idN10834" role="listitem" l10n="NEW">The <item type="menuitem">Text Import</item> dialog opens.</paragraph> 64</listitem> 65<listitem> 66<paragraph xml-lang="en-US" id="par_idN108B1" role="listitem" l10n="NEW">Specify the options to divide the text in the file into columns.</paragraph> 67<paragraph xml-lang="en-US" id="par_idN108BB" role="listitem" l10n="NEW">You can preview the layout of the imported data at the bottom of the <item type="menuitem">Text Import</item> dialog. </paragraph> 68<paragraph xml-lang="en-US" id="par_id8444166" role="listitem" l10n="NEW">Right-click a column in the preview to set the format or to hide the column.</paragraph> 69<paragraph xml-lang="en-US" id="par_idN108E2" role="tip" l10n="CHG">Check the text delimiter box that matches the character used as text delimiter in the file. In case of an unlisted delimiter, type the character into the input box.</paragraph> 70</listitem> 71<listitem> 72<paragraph xml-lang="en-US" id="par_idN108C5" role="listitem" l10n="NEW">Click <item type="menuitem">OK</item>.</paragraph> 73</listitem> 74</list> 75<paragraph xml-lang="en-US" id="par_idN108FA" role="heading" level="2" l10n="NEW">To Save a Sheet as a Text CSV File</paragraph> 76<paragraph xml-lang="en-US" id="par_idN106FC" role="note" l10n="NEW">When you export a spreadsheet to CSV format, only the data on the current sheet is saved. All other information, including formulas and formatting, is lost.</paragraph> 77<list type="ordered"> 78<listitem> 79<paragraph xml-lang="en-US" id="par_idN10901" role="listitem" l10n="NEW">Open the Calc sheet that you want to save as a Text CSV file.</paragraph> 80<paragraph xml-lang="en-US" id="par_idN107AF" role="note" l10n="NEW">Only the current sheet can be exported.</paragraph> 81</listitem> 82<listitem> 83<paragraph xml-lang="en-US" id="par_idN10905" role="listitem" l10n="NEW">Choose <item type="menuitem">File - Save as</item>.</paragraph> 84</listitem> 85<listitem> 86<paragraph xml-lang="en-US" id="par_idN10915" role="listitem" l10n="NEW">In the <item type="menuitem">File name</item> box, enter a name for the file.</paragraph> 87</listitem> 88<listitem> 89<paragraph xml-lang="en-US" id="par_idN1090D" role="listitem" l10n="NEW">In the <item type="menuitem">File type</item> box, select "Text CSV".</paragraph> 90</listitem> 91<listitem> 92<paragraph xml-lang="en-US" id="par_idN107DD" role="listitem" l10n="NEW">(Optional) Set the field options for the Text CSV file.</paragraph> 93<paragraph xml-lang="en-US" id="par_idN1091C" role="listitem" l10n="NEW">Select <item type="menuitem">Edit filter settings</item>.</paragraph> 94<paragraph xml-lang="en-US" id="par_idN107ED" role="listitem" l10n="NEW">In the <item type="menuitem">Export of text files</item> dialog, select the options that you want.</paragraph> 95<paragraph xml-lang="en-US" id="par_idN107F4" role="listitem" l10n="NEW">Click <item type="menuitem">OK</item>.</paragraph> 96</listitem> 97<listitem> 98<paragraph xml-lang="en-US" id="par_idN107FC" role="listitem" l10n="NEW">Click <item type="menuitem">Save</item>.</paragraph> 99</listitem> 100</list> 101<section id="relatedtopics"> 102<embed href="text/scalc/guide/csv_formula.xhp#csv_formula"/> 103<embed href="text/shared/guide/data_im_export.xhp#data_im_export"/> 104<paragraph xml-lang="en-US" id="par_id3153487" role="paragraph" l10n="U" oldref="20"><switchinline select="sys"><caseinline select="MAC">%PRODUCTNAME - Preferences</caseinline><defaultinline>Tools - Options</defaultinline></switchinline> - <link href="text/shared/optionen/01060100.xhp" name="Spreadsheet - View">%PRODUCTNAME Calc - View</link></paragraph> 105<paragraph xml-lang="en-US" id="par_id3153008" role="paragraph" l10n="U" oldref="21"><link href="text/shared/00/00000207.xhp" name="Export text files">Export text files</link></paragraph> 106<paragraph xml-lang="en-US" id="par_id3155595" role="paragraph" l10n="U" oldref="22"><link href="text/shared/00/00000208.xhp" name="Import text files">Import text files</link></paragraph> 107</section> 108</body> 109</helpdocument>