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See the License for the 19 * specific language governing permissions and limitations 20 * under the License. 21 * 22 ***********************************************************--> 23 24<helpdocument version="1.0"> 25<meta> 26<topic id="textsharedguidedata_reportsxhp" indexer="include" status="PUBLISH"> 27<title id="tit" xml-lang="en-US">Creating Reports</title> 28<filename>/text/shared/guide/data_reports.xhp</filename> 29</topic> 30</meta> 31<body> 32<bookmark xml-lang="en-US" branch="index" id="bm_id3729667"> 33<bookmark_value>databases;creating reports</bookmark_value> 34<bookmark_value>reports;creating</bookmark_value> 35<bookmark_value>wizards;reports</bookmark_value> 36</bookmark> 37<paragraph role="heading" id="par_idN105A3" xml-lang="en-US" level="1" l10n="CHG"><variable id="data_reports"><link href="text/shared/guide/data_reports.xhp">Creating Reports</link> 38</variable></paragraph> 39<paragraph role="paragraph" id="par_idN105C1" xml-lang="en-US" l10n="CHG">A report is a Writer text document that can show your data in an organized order and formatting. In %PRODUCTNAME Base, you have a choice to create a report either manually using drag-and-drop in the Report Builder window, or semi-automatic by following a series of dialogs in the Report Wizard.</paragraph> 40<paragraph role="paragraph" id="par_id4094363" xml-lang="en-US" l10n="NEW">The following list gives you some information to decide which method to use for your data:</paragraph> 41<table id="tbl_id1888180"> 42<tablerow> 43<tablecell colspan="" rowspan=""> 44<paragraph role="tablehead" id="par_id8514358" xml-lang="en-US" l10n="NEW">Report Builder</paragraph> 45</tablecell> 46<tablecell colspan="" rowspan=""> 47<paragraph role="tablehead" id="par_id9764091" xml-lang="en-US" l10n="NEW">Report Wizard</paragraph> 48</tablecell> 49</tablerow> 50<tablerow> 51<tablecell colspan="" rowspan=""> 52<paragraph role="tablecontent" id="par_id1579638" xml-lang="en-US" l10n="NEW">Started by "Create Report in Design View" command.</paragraph> 53</tablecell> 54<tablecell colspan="" rowspan=""> 55<paragraph role="tablecontent" id="par_id1886959" xml-lang="en-US" l10n="NEW">Started by "Use Wizard to Create Report" command.</paragraph> 56</tablecell> 57</tablerow> 58<tablerow> 59<tablecell colspan="" rowspan=""> 60<paragraph role="tablecontent" id="par_id455030" xml-lang="en-US" l10n="NEW">Full flexibility to use report headers and footers, page headers and footers, multi-column reports.</paragraph> 61</tablecell> 62<tablecell colspan="" rowspan=""> 63<paragraph role="tablecontent" id="par_id8409985" xml-lang="en-US" l10n="NEW">Uses a Writer template to generate a report document.</paragraph> 64</tablecell> 65</tablerow> 66<tablerow> 67<tablecell colspan="" rowspan=""> 68<paragraph role="tablecontent" id="par_id5931272" xml-lang="en-US" l10n="NEW">Use drag-and-drop to position the record fields or other design elements like pictures or lines.</paragraph> 69</tablecell> 70<tablecell colspan="" rowspan=""> 71<paragraph role="tablecontent" id="par_id9869075" xml-lang="en-US" l10n="NEW">Select from several given choices to arrange the data records.</paragraph> 72</tablecell> 73</tablerow> 74<tablerow> 75<tablecell colspan="" rowspan=""> 76<paragraph role="tablecontent" id="par_id8611713" xml-lang="en-US" l10n="NEW">Generates a one-time snapshot of the data. To see an updated report, execute the same report again to create a Writer document with the updated data.</paragraph> 77</tablecell> 78<tablecell colspan="" rowspan=""> 79<paragraph role="tablecontent" id="par_id2866908" xml-lang="en-US" l10n="NEW">You can choose to generate a one-time snapshot with fixed data, or a "live" report with links to the current data at the time when you open the Base file.</paragraph> 80</tablecell> 81</tablerow> 82<tablerow> 83<tablecell colspan="" rowspan=""> 84<paragraph role="tablecontent" id="par_id4169743" xml-lang="en-US" l10n="NEW">Saves the report as a Writer text document. Stores the information how to create the report inside the Base file.</paragraph> 85</tablecell> 86<tablecell colspan="" rowspan=""> 87<paragraph role="tablecontent" id="par_id408948" xml-lang="en-US" l10n="NEW">Saves the report and the information how to create the report inside the Base file.</paragraph> 88</tablecell> 89</tablerow> 90<tablerow> 91<tablecell colspan="" rowspan=""> 92<paragraph role="tablecontent" id="par_id2891933" xml-lang="en-US" l10n="NEW">Choose Open in the context menu or double-click the report name to create a new report with the current data.</paragraph> 93</tablecell> 94<tablecell colspan="" rowspan=""> 95<paragraph role="tablecontent" id="par_id6142765" xml-lang="en-US" l10n="NEW">Choose Open in the context menu or double-click the report name to either see again the static snapshot of the data from first creation time, or to create a new report with the current data. This depends on your choice on the last page of the wizard.</paragraph> 96</tablecell> 97</tablerow> 98<tablerow> 99<tablecell colspan="" rowspan=""> 100<paragraph role="tablecontent" id="par_id1757560" xml-lang="en-US" l10n="NEW">Choose Edit in the context menu of a report name to open the Report Builder window, with the report's information loaded.</paragraph> 101</tablecell> 102<tablecell colspan="" rowspan=""> 103<paragraph role="tablecontent" id="par_id4649189" xml-lang="en-US" l10n="NEW">Choose Edit in the context menu of a report name to edit the Writer template file that was used to create the report.</paragraph> 104</tablecell> 105</tablerow> 106</table> 107<paragraph role="heading" id="hd_id8414258" xml-lang="en-US" level="2" l10n="NEW">Creating a New Report Manually In Design View</paragraph> 108<list type="ordered"> 109<listitem> 110<paragraph role="paragraph" id="par_id3119602" xml-lang="en-US" l10n="NEW">Open the database file where you want to create the new report.</paragraph> 111</listitem> 112<listitem> 113<paragraph role="paragraph" id="par_id4226508" xml-lang="en-US" l10n="NEW">In the left pane of the database window, click the <emph>Reports</emph> icon.</paragraph> 114</listitem> 115<listitem> 116<paragraph role="paragraph" id="par_id5758842" xml-lang="en-US" l10n="NEW">Click <emph>Create Report in Design View</emph>.</paragraph> 117</listitem> 118<listitem> 119<paragraph role="paragraph" id="par_id4870754" xml-lang="en-US" l10n="NEW">Follow the instructions in the <link href="text/shared/explorer/database/rep_main.xhp">Report Builder</link> guide.</paragraph> 120</listitem> 121</list> 122<paragraph role="heading" id="par_idN105C4" xml-lang="en-US" level="2" l10n="NEW">Creating a New Report With the Report Wizard</paragraph> 123<list type="ordered"> 124<listitem> 125<paragraph role="paragraph" id="par_idN105DC" xml-lang="en-US" l10n="NEW">Open the database file where you want to create the new report.</paragraph> 126</listitem> 127<listitem> 128<paragraph role="paragraph" id="par_idN105E0" xml-lang="en-US" l10n="NEW">In the left pane of the database window, click the <emph>Reports</emph> icon.</paragraph> 129</listitem> 130<listitem> 131<paragraph role="paragraph" id="par_idN105E8" xml-lang="en-US" l10n="NEW">Click <emph>Use Wizard to Create Report</emph>.</paragraph> 132</listitem> 133<listitem> 134<paragraph role="paragraph" id="par_id8032166" xml-lang="en-US" l10n="NEW">Follow the steps of the <link href="text/shared/autopi/01100000.xhp">Report Wizard</link> to create the report.</paragraph> 135</listitem> 136</list> 137<section id="relatedtopics"> 138<embed href="text/shared/guide/data_report.xhp#data_report"/> 139<embed href="text/shared/explorer/database/main.xhp#base"/> 140<embed href="text/shared/guide/database_main.xhp#database_main"/> 141</section> 142</body> 143</helpdocument> 144